Hse Admin Summer Student

_**Think “HSE” isn’t for you? Think again. This summer, step into a role that goes far beyond safety. As our HSE Admin Summer Student, you’ll be at the heart of our fast-paced consulting firm, gaining real-world experience in systems thinking, project coordination, communication strategy, and process improvement. You’ll work side-by-side with a high-performing team, contribute to meaningful work, and develop in-demand skills that will set you apart in any industry, whether you pursue a career in operations, consulting, HR, or leadership. We’re looking for someone who’s motivated, organized, detail-oriented, and ready to roll up their sleeves and learn how a business really runs.**_

HSG exists to disrupt the way that health and safety is managed in the workplace. Recognizing that not only are most HSE processes inefficient, but people’s skills were often being underutilized because of the scarcity of support personnel in most HSE management structures. Our approach takes health and safety management and restructures it so that each team member does what they are best at, allowing for increased learning and growth as well as team collaboration. Working at HSG places you on a team with diverse experience that focuses on HSE 100% of the time. We are uniquely positioned to provide our employees exposure to new and varied industries that you will not find at another employer allowing for exponential growth.

**Who We Are**

Hutton Safety Group is a progressive health and safety management consulting firm headquartered in Calgary with operations across Western Canada. We are the “in house, out-of-house” health and safety department for our clients. We use technology and automation to deliver our clientele efficient and effective programs that engage all levels of their company and remove the administrative burden of HSE.

**Key Responsibilities**:

- Facilitating and managing new worker orientations and onboarding
- Managing subcontractor pre-qualification and preferred vendor lists
- Facilitating and managing site/project onboarding
- Review of incoming client documents (hazard ID’s, inspections, incident reports, hazard assessments, etc.) for corrective action and follow up
- Uphold task management software (Asana)
- Updating client documents and preparing presentations (Microsoft Word, Excel, PowerPoint)
- Monitoring web-based safety management system for record submissions, worker compliance, equipment management, etc.
- Drafting client communications (monthly newsletters, toolbox talks, safety bulletins, etc.)
- Collecting and tracking client data and documentation for analysis
- Assisting with RFP’s and bid packages
- Booking courses, health testing, training, etc.
- Managing worker certification reminders for coming due and expiring certificates
- Provide clients with reporting for preventative maintenance planning and coordination
- Incident Management close out and action item tracking and follow up
- Review and disseminate key vendor communications to client’s workforce
- Contribute to special projects and other duties as assigned and required

**Expectations**
- Projects are managed in Asana in a transparent and organized manner. Asana projects are updated at minimum End of Day.
- All tasks are tracked in our time management software.
- Clients have a five-star experience when interacting with you and the company.
- All interactions are screened and handled appropriately, reaching out to the Operations Manager as needed for decision-making.

**Required Qualifications & Skills**:

- Excellent working knowledge of and experience with MS Office tools - Word, Excel, PowerPoint
- Familiarity with web-based tools such as Asana, JotForm, WorkHub, RingCentral, or similar would be an asset
- Excellent organizational and interpersonal skills
- Professional communication and writing skills
- Attention to detail - position entails working with a high volume of same/similar
- Ability to work under pressure and manage concurrent projects
- Comfortable communicating and working with all levels of our organization as well as external clientele
- Highly motivated personality that is conscientious and willing to learn and develop existing processes for further efficiency
- Commitment to continuously improve our processes and systems. We would love to see someone who is process driven thrive in this role
- Desire to develop and educate both personally and professionally

**Our Core Values: The Foundation of Hutton Safety Group**

At Hutton Safety Group, our core values shape everything we do—from how we serve our clients to how we support one another as a team.
- We believe in **Innovation with Purpose**, continuously challenging the status quo with creative and effective solutions.
- **Integrity Through Accountability** is at our core; we take ownership of our actions and turn challenges into opportunities for growth.
- We are **Brilliant at the Basics**, understanding that mastery of foundational work leads to exceptio