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Hse Administrator

3 weeks ago

Calgary, Canada Hutton Safety Group Full time

**Looking for meaningful weekend work that builds your resume?**

This part-time role is ideal for students or early-career professionals who are eager to gain hands-on experience in project coordination, compliance, and business operations. If you're looking for an opportunity to work on weekends (8 hours per week) in a professional office environment, this is for you

You’ll play an essential role in supporting our full-time team by managing key administrative tasks, organizing projects, and ensuring clients receive exceptional service—no matter what day of the week it is.

**About Hutton Safety Group**

Hutton Safety Group (HSG) is a Calgary-based health and safety consulting firm that acts as the in-house, out-of-house safety department for 45+ companies across North America. We support clients in construction, energy, transportation, manufacturing, and more—leveraging smart systems, engaged people, and a culture of continuous improvement.

At HSG, everyone specializes—and that means you’ll get to focus on what you do best. We operate with clarity, structure, and a team-first approach that creates space for both high performance and high growth.

**About the Role**

As a Weekend HSE Administrator, you’ll help keep our operations running smoothly by managing communications, updating systems, tracking tasks, and supporting our team on a variety of safety-related and project coordination activities.

You’ll be fully trained on our systems and supported by our weekday team, but you’ll also need to be comfortable working independently and staying organized with mínimal supervision.

**Key Responsibilities**

**Admin & Project Coordination**
- Support onboarding processes for workers, subcontractors, and sites
- Maintain preferred vendor lists and compliance records
- Track deadlines, certifications, and action items

**System & Data Management**
- Maintain digital safety and transportation management systems
- Use Asana (task tracking), Workhub, and other tools to organize work
- Collect, enter, and manage client HSE data for reporting and analysis
- Prepare and update client documents, templates, and presentations

**Communication & Compliance**
- Draft toolbox talks, newsletters, and safety bulletins
- Coordinate audits, RFP responses, and bid documentation
- Book courses, medicals, and testing as required
- Track and close out incident reports and related follow-ups

**Meetings & Reporting**
- Disseminate vendor updates and notices to clients’ teams
- Provide regular reporting support to clients and internal teams

**General Support**
- Backfill other admin roles as needed during absences
- Contribute to internal process improvement and special projects

**What We’re Looking For**
- A current student or early-career admin looking for part-time work
- Highly organized, dependable, and proactive
- A strong communicator with clear writing skills
- Comfortable working independently
- Familiar with Microsoft Office (especially Word, Excel, Outlook)
- Bonus if you’ve used task tools like Asana, or are familiar with digital platforms like Jotform, Workhub, or Google Workspace

**Why This Role Rocks**
- Gain real-world admin and coordination experience
- Flexible hours that fit a student schedule
- Professional office environment with structured systems
- Training provided on all tools and processes
- Great addition to your resume—especially for roles in health & safety, HR, project management, or business operations

**Our Core Values: The Foundation of Hutton Safety Group**

At Hutton Safety Group, our core values shape everything we do—from how we serve our clients to how we support one another as a team.
- We believe in **Innovation with Purpose**, continuously challenging the status quo with creative and effective solutions.
- **Integrity Through Accountability** is at our core; we take ownership of our actions and turn challenges into opportunities for growth.
- We are **Brilliant at the Basics**, understanding that mastery of foundational work leads to exceptional results.
- Our team is committed to **Relentless Growth**, always striving for improvement, embracing new technologies, and fostering professional development.
- **Winning as One** means we work collaboratively, valuing respect, thoughtful communication, and shared success.
- And above all, we believe in **Leadership in Action**, setting the standard in our industry through excellence, community impact, and a commitment to doing more than what’s required.

If these values resonate with you, and you’re excited to be part of a dynamic, forward-thinking team, we’d love for you to apply

We thank all applicants for their interest, but only those selected for an interview will be contacted.

**Job Types**: Part-time, Permanent

Pay: $20.00-$22.00 per hour

**Benefits**:

- Casual dress
- On-site parking

Application question(s):

- Are you located in Calgary, AB?

Work Location: In person