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Administrator
2 weeks ago
The Administrator with accounting responsibilities will manage administrative tasks and oversee accounting functions to ensure smooth and efficient operations within the company. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously. This role requires communication with various property managers across Canada. Bilingual Role, English/French ideal.
**Key Responsibilities**:
**Administrative Duties**:
- Responsible for administering and expediting communications with various service partners within the company structure, i.e. insurance brokers, sanitation companies, banks, utility providers, town offices across Canada, and many other services. (must be comfortable with communicating in-person and over the phone) THIS IS A MUST.
- Flexibly work within varied hours, off schedule for some administrative duties. Some work will fall out of the 9-5 scope.
- Manage office operations, including scheduling meetings, maintaining office supplies, and handling correspondence.
- Assist in the preparation and coordination of company events and meetings.
- Maintain and update company records, databases, and filing systems.
- Provide administrative support to various departments as needed.
- Must assist in building out new tech systems for both accounting and various other company required build outs.
**Accounting Duties**:
- Process accounts payable and receivable, ensuring timely and accurate financial data entry.
- Reconcile bank statements and financial transactions. Mainly focused on Rent Roll and Expenses.
- Assist in the preparation of monthly, quarterly, and annual financial reports.
- Prepare and process payroll, including tax filings and benefits administration.
- Assist with budget preparation and financial forecasting.
- Ensure compliance with company policies and relevant regulations.
- Assist with annual mortgage reviews
**Customer Service**:
- Respond to inquiries from partners (Property Managers), vendors, and employees in a professional and timely manner.
- Handle confidential information with discretion and integrity.
- Work directly with VP Capital Asset Manager
**Qualifications**:
- Bachelor's degree in Business Administration, Accounting, Finance, or related field.
- Proven experience in an administrative role with accounting responsibilities.
- Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Office Suite (Excel, Word, Outlook).
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Attention to detail and accuracy in data entry and financial reporting.
- Ability to work independently and as part of a team.
**Preferred Qualifications**:
- English/French Speaking
- Experience with payroll processing and tax filings.
- Knowledge of relevant accounting regulations and standards.
- Strong problem-solving skills and ability to handle multiple priorities.
**Benefits**:
- Competitive Salary and Great Work Environment.
- Amazing Team and Very Respectful Management.
- Opportunities for professional growth and development.
- A supportive and collaborative work environment.
This is an on-site, in office position. Local to Barrie, Ont. Required to be in office 5 days a week.
Pay: $17.06-$28.54 per hour
**Education**:
- Bachelor's Degree (preferred)
**Experience**:
- Administrative: 1 year (preferred)
**Language**:
- French (preferred)
**Location**:
- Barrie, ON (preferred)
Work Location: In person
