Part-time Clinic Coordinator at Successful

We’re hiring 2 **Clinic Coordinators** to complete an awesome support team in our small but busy Acupuncture Clinic. This is a “Jack/Jill” of all trades coordinator/management hybrid position which is perfect for someone with flexibility in their schedule and who is looking for healthcare related management experience. This position is mostly remote with some onsite hours too.

**Why work at our clinic?**
- You’ll still be able to study or work elsewhere: there’s plenty of flexibility in this role If you are a hard worker/ very good at multitasking, you could even do the job as a _full-time student._
- Great opportunity for someone wishing to gain lots of small business / clinical business experience.
- Join a busy, successful Toronto clinic serving a diverse patient base. Since 2003
- Women-lead. Anti-oppressive and non-judgmental space.
- Compassionate staff and leadership who love having fun on the job.
- Take pride in our continued success. We’re a winner of many awards and media appearances with a stellar reputation across all review platforms.
- Be an integral part of building relationships between patients, therapists’ team and our other stakeholders.
- Learn to be an ambassador of Traditional Chinese Medicine.

**Hours/Availability**
- You will be splitting weekly on-call reception duties and tasks with other support staff. We are currently seeking 2 Coordinators to complete 7 days/week coverage_**.**_ _You should be able to provide occasional additional vacation coverage for the other Co-ordinator. Those living close to downtown Toronto would be considered ideal._

**Duties**
- **Reception
- **On-call as needed during assigned days. Answer phone calls and return messages in a timely manner. Quick turnaround is a must. Liaison with various stakeholders. _We typically receive 0-10 calls/day on average._
- **Accounting support
- **Basic QuickBooks, accounts payable/receivable duties. _We can teach you this._
- **Technical support
- **Main platforms used include Janeapp, G-Suite and Fiverr. Not a big problem if you don’t know these systems (we will teach you), but we do need someone who is tech-proficient. You should have an aptitude for troubleshooting tech issues.
- **Cleaning
- **Weekly cleaning of the clinic space (supplementary to our existing cleaning service)
- **Maintenance
- **Various beginner level onsite maintenance duties. Tasks may include safety checking equipment, being our plant whisperer and other low-skilled maintenance tasks.
- **Purchasing supplies**:

- Both online and in person shopping: routine inventory checks, store purchases, sourcing and ordering items online/over the phone, delivering supplies to the clinic and being onsite to receive packages.
- **Supervising
- **staff, vendors/tradespeople
- **HR support
- **Assist clinic owner with onboarding for new hires and offboarding
- **Miscellaneous tasks
- **Cutting keys for new therapists, communicating with landlord and other tenants
- **Other ad-hoc projects
- **Assist Clinic Owner as need arises, ex. sourcing digital vendors (graphic designers, consultants) and document creation collaboration.
- **Rotate fill-in duties
- **Covering shifts for the support staff when absent.

**Characteristics of a successful Co-Ordinator**
- Accountable, diligent and punctual
- Strategic and thinks ahead...and it's apparent in your work
- Great communicator in a friendly manner
- Shows up in everything you do
- follows through and you're super solid
- Detailed-oriented with once-a-week cleaning and organization tasks
- Independent
- Multi-tasking
- Willingness to _serve_
- Willingness to _learn_
- Excellent communication skills
- Tech-savvy
- Basic maintenance skills
- Super friendly, kind and patient
- You're successful at your endeavors and are used to being around others who are too

**Other Information**

Part-time. Compensation based on fair hourly wage. Must independently log hours worked. Contract-based. On-call reception. Hybrid remote and in-clinic role. Seeking minimum 2-year commitment.

**TO BE CONSIDERED**: Please submit **resume **with **cover letter**. Answer all questions in Dealbreaker section

**Job Type**: Part-time

Expected hours: 15 - 20 per week

**Benefits**:

- Flexible schedule
- Work from home

Application question(s):

- How does your schedule lend itself to the on-call nature of this role?
- Many of the tasks are independent and remote. Describe how you can ensure that tasks will be handled independently until completion?
- Which area of the GTA do you reside?
- What days are you available to work?

Work Location: In person