Executive Assistant

Festival Hydro is a distribution company serving 22,000 customers in seven municipalities in Stratford and surrounding areas. We are a progressive utility looking for an incumbent that supports our ongoing commitment to customer and operational excellence.

The Executive Assistant, with a high level of professionalism and confidentiality, will be responsible for providing comprehensive support to the President and CEO, and administrative support to the Executive Team. This is a full-time position and includes a competitive benefits package and pension.

**Primary Duties and Responsibilities**
- Serve as a liaison between the President and CEO and various internal and external stakeholders
- Respond to inquiries on behalf of the President and CEO, including those of a highly confidential and critical nature; prioritize and determine appropriate course of action, referral, or response
- Maintain the calendar of the President and CEO and schedule appointments based on priority of issues and events
- Responsible for organizing and assisting with all internal and external corporate communications and records management
- Provide direct administrative support to the Chief Financial Officer
- Provide administrative assistance to other Executive Team members as required
- Complete special projects that may come up from time to time
- Arrange and prepare for meetings, events, and trips including travel reservations, audio and visual requirements, meals and beverages, reading materials, and promotional items
- Ensure the corporate governance framework is properly designed, implemented, and maintained, and Board policies are reviewed and updated as required
- Schedule Board and Committee meetings, assist in agenda development, assist in developing and distributing all committee and Board minutes and reports
- Other duties as required

**Knowledge, Skills and Abilities**
- Ontario College Diploma in Office Administration, Executive Assistant, or another equivalent program
- Minimum three years of experience in an administrative role
- Exposure and experience in the electricity industry is a valued asset
- Advanced proficiency with Microsoft suite of products (Word, Excel, PowerPoint, Outlook) and other analytical software, and experience related to teleconferencing and videoconferencing
- Proficiency with Board Management software considered an asset
- Exceptional communication skills, both verbal and written
- Strong business writing, documentation and record keeping skills
- Formalized writing experience, including Board of Director meeting minutes, and regulated industry writing experience such as submissions to the Ontario Energy Board
- Advanced organizational skills with exceptional attention to detail, and the ability to multi-task in a fast-paced environment
- Project management skillset considered a definite asset
- Experience booking events, and organizing meals and other details for successful event execution
- Ability to assist or lead the implementation of a document management system for the organization
- Outstanding time management and organizational skills
- Advanced ability to maintain confidentiality and discretion
- Strong problem solving and effective decision-making skills
- Ability to work on site in an office environment every day

We thank all applicants for their interest but advise only those selected for an interview will be contacted. Accommodations are available during all aspects of the recruitment process. Applicants contacted for an interview are asked to make their needs known in advance.

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday
- Overtime

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Stratford, ON N5A 6T5: reliably commute or plan to relocate before starting work (required)

**Education**:

- DCS / DEC (preferred)

**Experience**:

- Executive Level Administrative: 2 years (preferred)

Work Location: One location