Administrative Assistant

2 weeks ago

Waterdown, Canada BLR LLP Chartered Professional Accountants Full time

**About BLR LLP**
We are a mid-sized regional public accounting firm with offices in Burlington and Waterdown. Our mission is to develop long-term, meaningful relationships with our clients to help them achieve their financial goals. By maintaining open, trusting, and ongoing relationships, we gain a deep understanding of where our clients are, how they work, and where they aim to go. We believe numbers can be personal, which drives us to provide outstanding service through personalized interactions with our knowledgeable team. We also invest in our employees—our most valued resource—to foster valuable, mutually beneficial relationships.

**What We Offer**
If culture is important to you, BLR LLP works hard to meet the expectations of our staff. We provide:

- A dynamic and collaborative work environment
- Fulfilling client service
- Work-life balance
- Training and professional development
- Formal buddy/mentorship programs
- Detailed orientation and onboarding programs
- Competitive compensation and benefits
- Compensated overtime policy

**About you**

**Job Overview**
- Maintains physical and digital filing systems, including updating and scanning old documentation.
- Answers phone calls, directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and visitors.
- Manages calendars for partners.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Coordinates logistics for meetings, including room setup and catering.
- Operates and maintains office equipment, including printers, copiers, credit card machines, postage machines, and security systems.
- Coordinates with maintenance staff and vendors to ensure office equipment is functional and supplies are stocked.
- Collaborates with other administrative staff and supports colleagues as needed.
- Handles sensitive information discreetly to maintain confidentiality and security.
- Ensures compliance with privacy policies and regulations.
- Ensures deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the firm.
- Manages daily bank deposits and credit card payments.
- Oversees the intake of personal tax information and corporate year-ends.
- Reconciles credit card statements for partners.
- Performs other related duties and responsibilities as required by the position.

**Experience**
- 3-5+ years of administrative experience.
- Experience in public accounting is preferred but not required.
- High school diploma or equivalent is required.

**Skills & Attributes**
- Proficient in using computers, including:

- Accounting software
- Document management software
- Microsoft Office
- Ability to multitask effectively
- Strong communication skills
- Superb organizational skills
- Excellent time management skills

**Job Types**: Full-time, Permanent

Pay: $48,000.00-$58,500.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative: 3 years (preferred)

Work Location: In person

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