Events Producer

**Variety Village**

**Job Posting
**Title**:Events Producer

**Reports to**: Manager, Brand & Communications

**Status**: Full-time, 35 hours per week (on-site)

**Location**:Variety Village, Scarborough, ON

Located in southwestern Scarborough, Variety Village is an inclusive, adaptive and family-friendly facility serving

more than 30,000 individuals each year. With approximately one-half of its members with a disability, Variety

Village has had, and continues to have, a profound impact on the lives of adults and children with disabilities and

their families. Variety is seeking an enthusiastic, goal-driven individual to join the team responsible for ensuring a

positive and safe experience for our members.

**Summary**:
Reporting to the Manager, Fundraising, the successful incumbent will work closely with the Manager, Brand &
Communications and Membership and Programs departments. As an Events Producer, you will serve as the point

of contact on the production side of all events, being responsible for the third parties involved in the execution,

development, and production of the deliverables.

**Responsibilities include, but are not limited to**:

- Supporting Facility, Membership, Programs, Teams, Fundraising & Events with event planning and

coordination needs;
- Event Production: Leading all show production-related elements for events including creating the

experience, look and feel for an event;
- Acting as a point of contact for events;
- Working closely with the team to coordinate logistics, provide timelines, costing and any show related

information;
- Scheduling onsite load-in and load-out for all parties including sponsors/exhibitor activations;
- Responsible for proactively identifying resources and sourcing items for events needs;
- Assisting with speaker management and coordinate from pre-event through to execution;
- Creating all production runs of shows and coordinate scripts ensuring all scripts have been received and

verified against the run of the show;
- Liaise and engage with sponsors on activation and on-site requirements;
- Liaise with sponsors directly to ensure their requirements are being met and they have received proper

training on tech platforms, where applicable;
- Creating and send sponsor documentation as related to each event (FAQ, support, Communications);
- Researching and periodically implement new production formats, technologies, and solutions that could

enhance event experiences;
- Scheduling and take ownership of all events related elements (recordings, rehearsal, arrivals etc.);
- Handling any issues as and when they arise and oversee problem until resolution;
- Sourcing, managing and coordinating all AV and technical requirements;
- Collecting and distributing all presenter slides and event related materials (bios, headshots, waivers, etc.);
- Managing online event ticketing platforms, make updates and collect and store data;
- Researching and posting events on event sites, social where needed and send invites to local community

partners;
- Managing and coordinating 50/50 online raffles at sports events;
- Liaise and working with donors, sponsors, stakeholders, and members;
- Helping collect and soliciting vendors for gifts in kind and donations for events;
- Virtual Tech platforms: for virtual or hybrid events, where applicable;
Building all elements of virtual events and ensure technologies work seamless together when

required;
Acting as the key point of contact for each platform for respective events;
Testing speaker equipment and connectivity, provide backgrounds and ensure all technical

elements function for the event.
- Participating in company training that includes Health & Safety, AODA, and Plan to Protect.
- Participating in Variety’s Orientation program and adhere to established organizational policies and

protocols.
- Handling other duties as assigned.

**Key Competencies and Qualifications**:

- Completion of a post-secondary degree or diploma program.
- 4+ years of in-person event experience, including trade show experience.
- 1+ years of virtual event experience.
- Working knowledge of social media platforms, functionality for posting support during events.
- Keen desire for developing innovative experiences as a creative thinker.
- Observant: ability to independently pick up cues and connect the dots to anticipate or trouble shoot.
- Comfortable managing unforeseen circumstances and stressful situations, such as challenges/disruptions

with technology during events.
- Working knowledge of Adobe Creative Suite, Canva, Eventbrite and Canada helps is a plus.
- Highly collaborative problem solver with a “can do” attitude.
- Willing to take instructions and a willingness to learn on the job.
- Comfortable working in a fluid environment where being flexible and adaptable are key.
- Proven project management skills, including overseeing multiple projects, concurrently.
- Exhibit initiative as a self-starter - highly motivated, striving f