Administrative Coordinator

1 week ago

Montréal, Canada ELEMA Full time

Company Description

Founded by passionate consulting engineers specializing in innovative structural design, ELEMA has refined the art of an open and communicative approach based on teamwork with our staff, clients, and other construction professionals.

With a proven track record of diverse achievements, ELEMA is at the forefront of its industry, bringing the most ambitious creations in concrete, steel, structural wood, aluminum, and structural glass to life.

Our philosophy is in line with the mission of our transdisciplinary team: To respond to the architectural and intrinsic finesse of each of our building structure mandates with impeccable precision.

ELEMA's motto is to offer our clients and partners elegant, innovative, and optimized structural solutions that incorporate exceptional quality at every stage of the project.

**Job Description**:
Are you interested in project coordination and motivated to participate in the success of a dynamic and growing team? Are you known for your thoroughness, flexibility, and organizational skills? We are looking for an administrative coordinator to support the daily operations of the firm.

Join the ELEMA team

**What you will accomplish with us**
- Coordinate monthly project invoicing and liaise with accounting and clients;
- Write service offers, contractual agreements, and payment requests;
- Be the main point of contact for the entire team, associates, and clients;
- Implement internal policies and procedures;
- Manage changes in line with corporate objectives and policies;
- Participate in newsletter writing;
- Ensure continuous communication in a timely manner with the team;
- Ensure sound administrative management of projects by developing monitoring tools;
- Ensure the integrity and validity of data and information maintained in the CRM (Microsoft Dynamics);
- Any other related tasks.

**Qualifications**:

- Bachelor's degree in administration or any other discipline deemed relevant;
- A minimum of 3 years' experience in administration or project management;
- Experience in the field of architecture, engineering or construction is an asset;
- Excellent knowledge of Microsoft Office with advanced skills in Excel;
- Experience with a CRM or ERP (Microsoft Dynamics), an asset;
- An ability to manage multiple priorities simultaneously and to organize complex information;
- Rigour, attention to detail, and an analytical mind;
- An ability to listen and to adapt to the unexpected;
- Bilingualism in French and English, both oral and written.

Additional Information

ELEMA considers the development and well-being of its employees to be a priority.
We therefore offer the following benefits:

- Competitive salary;
- Flexible group insurance program (health and dental insurance);
- A minimum of 3 weeks vacation;
- Office closure between Christmas and New Year;
- A Hhybrid work policy and flexible working hours throughout the year;
- Social activities throughout the year;
- Online training platform and gym in some offices;
- Telemedicine platform.

Please note that only successful applicants will be contacted for an interview.

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