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Office Coordinator
3 weeks ago
Simplot Canada (II) Limited is a wholly owned subsidiary of the J.R. Simplot Company. The J.R. Simplot Company is a diverse, privately held organization, with roots firmly planted in agriculture and agriculture-related businesses. The J.R. Simplot Company is a true farm-to-table company with operations that touch every aspect of agriculture, including seed production, farming and ranching, plant sciences, fertilizer manufacturing, food processing, commercial product development, and distribution.
**Summary**:
The Office Coordinator is responsible for creating a welcoming environment by greeting visitors and managing contractor access to the facility. They handle incoming phone calls with professionalism, ensuring inquiries are directed appropriately. Additionally, they oversee the sorting and distribution of mail to support efficient office operations.
**Key Responsibilities**:
- Greet visitors to the factory and route to an appropriate party.
- Answer incoming phone calls and route to an appropriate party. Maintain and distribute phone list.
- Collect and distribute incoming plant mail. Compile outgoing mail for delivery.
- Manage access fobs and PPE distribution and sanitation for visitors. Maintain PPE stock in the supply closet.
- Order office supplies, recognition items, and other supplies as needed. Organize and manage supplies in the mail room and supply closet.
- Prepare common spaces and meeting rooms, ensuring areas are tidy and stocked with supplies.
- Order and organize food and supplies when needed for meetings or events.
- Miscellaneous tasks to include but not limited to: assisting with employee events, maintaining company vehicles, ordering employee uniforms, managing tour requests, etc.
- Ad hoc project support for Simplot employees.
- Ensure self-compliance with Company policies and plant procedures.
- Maintain Company standards for safety, quality, food safety, sanitation and GMPs.
- Work within safety rules and regulations in actively avoiding injury to self and others.
- Maintain necessary level of communication with team members and other support groups and does so in a participative management style conducive with operational goals.
- Ensure that additional duties and accountabilities required by management are handled in a manner necessary to meet operational standards.
**Typical Education**:
- High school diploma or equivalent is required.
**Relevant Experience**:
- Previous work experience preferred.
- Knowledge of food safety practices helpful.
**Other Information**:
- Must be able to work independently with mínimal supervision.
- Must be able to read, understand, and communicate in English in a manner to successfully complete job duties.
- Must be able to use MS Office products.
**Job Requisition ID**:23303
**Travel Required**: None
**Location(s)**:GF Plant - Portage la Prairie
**Country**: Canada
**_
**Simplot Canada (II) Limited is proud to be an Equal Opportunity Employer and will consider all qualified applicants for employment without regard to race, color, religion, national origin, ancestry, age, sex, gender, gender identity, gender expression, genetic information, physical or mental disability, medical condition, sexual orientation, military or veteran status, marital status, or any other protected status.**_
