Mobile Office

**_Role Summary_**

The Mobile Office & Payroll Manager/Supervisor will be the first line of contact for the internal guests and vendors. This supervisor should have an energetic can-do attitude, as well as customer service skills and strong administrative skills. Needs to be a business professional and enjoy working with leadership. This position requires dynamic calendaring and time management skills. It also requires excellent analytical and interpersonal skills and requires the ability to engage with team members at all levels of the organization. Strong communication skills, and the ability to liaise with peers and leadership to carry out the full range of duties and responsibilities, are also crucial.

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Suggested Skills, Learning & Development_**

A post-secondary education in the Business Administration/Payroll field and previous experience food service experience is an asset.

Excellent oral and written communication skills.

Strong competency in Microsoft Word, Excel, Power Point and the ability to adapt easily to new software programs.

Organized and the ability to multi-task and work in a high-pressure environment, while still maintaining a high level of accuracy and attention to detail.

Experience working in a fast-paced environment with the ability to adjust quickly to change and ambiguity

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Job Duties & Responsibilities_**

Providing administrative support to other members of the team. This includes but is not limited to calendar management, travel, booking all meetings, conference calls, events and project management.

Administrative support during meetings will include scheduling, coordination, materials formatting in excel, PowerPoint, Publisher or other software.

Organizing and orchestrating business meetings and webcasts including venue, agenda, audio visual, attendees, pre-reads, dinners and events for 100+ people.

Preparation of background information for meetings and appointments.

Assist and coordinate special business projects as assigned.

File, prepare and proofing of all communication.

Updating and creating Excel spreadsheets, Word documents and PowerPoint slides.

Preparing, editing & printing communication memos, reports and other information as required.

Coordinating the maintenance of office phone lists and other regional data and posting this information internally.

Answering and directing all calls through the switchboard as required and / or taking appropriate action to assist in resolving matters whenever possible.

Receive guest complaints and respond in a timely manner.

Completion of organizations payroll processing, as per payroll schedule.

Receiving and responding to payroll inquiries from employees.

Acts as the liaison between payroll provider and leadership team on payroll related updates and/or changes

Facilitates the distribution of pay related information, such as: payslips, T4, etc.

Other duties as assigned

**_Additional Requirements_**

Ability to work in high-pressure environments, while still maintaining a high level of accuracy and attention to detail

Ability to work effectively both independently and as part of cross-functional team

Dedicated self-starter who takes initiative on appropriate tasks

Experience working in a fast-paced environment with the ability to adjust quickly to change and ambiguity

Strong attention to detail and timelines

Ability to work with confidential and sensitive information

Stays current with company standards, policies, and resources to enhance ability to provide leadership and maximize market results.

Celebrate successes; share expertise, resources, and lessons learned.

Adapt quickly to changing information, situations, and direction while not losing momentum.

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Work Environment_