Payroll Clerk

5 days ago

Prince Albert, Canada City of Prince Albert Full time

**Position Overview**:
The Payroll Clerk is responsible for the maintenance of payroll records, including collecting and entering data, preparing calculations and completing manual and electronic payroll processes.

The Payroll Clerk reports directly to the Payroll Coordinator, and works in conjunction with other Payroll Clerks, and Human Resources to ensure efficient and accurate Payroll processing and reporting.

**Principle Duties & Responsibilities**:
1. Key Payroll Processing Duties:

- Maintain payroll information by collecting, calculating and entering data.
- Update payroll records by reviewing and entering changes in employee status information, compensation rates, and classification data.
- Resolve payroll discrepancies by collecting and analyzing relevant information.
- Maintain and balance records of employee attendance, leave and overtime, and generate reports as required.
- Compile summaries and reports of earnings, taxes, deductions, attendance and time accruals, disability and non-taxable wages.
- Determine payroll liabilities by calculating employee federal and provincial income taxes, pension and employment insurance premiums payable and issuing cheque requisitions.

Track and deduct all garnishments and other special payroll deductions.

2. Reporting
- Process employee separations including calculating payouts required and prepare reports for CRA, pension plan, etc. within required timeframes
- Year-end balancing of all T4 information for reporting to Canada Revenue Agency and generation and distribution of T4 statements.
- Balancing and reconciliation of WCB payments.

3. General Duties
- Attend to all inquiries through personal, telephone, and written communication.
- Follow acts, regulations, bylaws, agreements, policies and procedures.
- Follow regulations, acts and policies of Occupational Health & Safety.
- Perform other related duties as assigned.

**Required Qualifications**:

- Certificate from an accredited institution in a business program; or completion of the Payroll Compliance Practitioner certification.
- Two years’ experience in a computerized payroll and accounting environment.

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