Administrative Support Assistant

Whatever you do, you'll make a difference at Lafarge Canada. Because we know that your passion and curiosity are the natural resources the world needs. Thanks to our teams' energy, commitment and ideas, we are reinventing how the world builds to make Canada greener and smarter for all.

Administrative Support Assistant

**Requisition ID**:3137**Location**:St-Constant, Quebec, CA, J5A 2G4**Pay Type**:
**WHO IS LAFARGE?**
As a global leader in innovative and sustainable building solutions, Lafarge is enabling greener cities, smarter infrastructure and improving living standards around the world. With sustainability at the core of our strategy, we are becoming a net-zero company, with our people and communities at the heart of our success. We are driving circular construction as a world leader in recycling to build more with less. It’s all thanks to our 7,000 talented people around the world who are passionate about building progress for people and the planet through four business segments: Cement, Ready-Mix Concrete, Aggregates and Solutions & Products.

**WHO ARE LAFARGE PEOPLE?**
Lafarge people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues.

**Objective**:

- Support the St-Constant plant in the administrative tasks of the plant and the site by bringing rigor and organization to the activities of the various departments. Carry out routine accounting tasks, various data entry and analysis, manage the hourly payroll and employee files, and carry out and follow up on the purchasing and supply process.**Responsibilities**:

- Safety:
- Make health and safety a daily priority. Promotes and provides leadership in health and safety.
- Responsible for performing all health and safety related duties contained in his/her job.
- Finance:
- Performs accounts payable duties as required.
- Act as a credit card agent.
- Create purchase orders, PO tracking and process invoices/cash receipts.
- Verify that merchandise or services match orders.
- Prepare various monthly reports (month-end documents such as budgetary provision and journal entry, etc.).
- Tracking of materials used (balance, receipt, invoice, etc.) Follow-up on certain costs such as rentals, consumables, etc.
- Collaborate in the month and year-end closing exercise. Cost analysis and development of efficient follow-up tools.
- Administration:
- Collaborate with various departments, such as HR, finance, procurement and projects.
- Handle mail (external and internal).
- Responsible for office equipment and supplies, ensuring proper functioning of equipment and communicating with suppliers as needed.
- Assist suppliers with Avetta updates (OHS database).
- Follow-up and maintain the various service contracts (uniforms for employees, janitorial services, telephones, communication radios, site security system, etc.).
- Manage documents (classify, file, circulate and store) related to production. Maintain up-to-date data for various reports, dashboards and schedules.

**Relationship with other positions**:

- Position reporting to the accounting coordinator
- Collaborates with site supervisory team and corporate functions (HR, OHS, Finance, ABS, etc.,).

**Specific Responsibilities**:

- PO creation, accounts payables and month end financials
- SAP Super User

**Dimensions**:

- Annual capacity of the cement plant; 1,000,000 MT
- Direct subordinates: 0
- Indirect subordinates: 0
- Suppliers: 75 - 100

**Qualifications**:

- Academic background and work experience:_
- College diploma in a relevant discipline and three years of work experience.
- Administrative and accounting experience in an industrial production environment desirable.
- Mastery of MS Word, Excel, PowerPoint
- Knowledge and Skills:_
- Proven skills in secretarial, administrative, office management and accounting.
- Excellent organizational and analytical skills.
- Very good interpersonal skills.
- Knowledge of financial resource management software systems (ERP). (Knowledge of SAP is a major asset)
- Expertise in prioritizing and processing multiple requests.
- Ability to work effectively in a team environment with mínimal supervision.
- Ability to take initiative.
- Bilingualism (French and English) both orally and in writing.
- Specific Skills Profile:_
- Security
- Resourcefulness
- Results orientation
- Interpersonal flexibility
- Organizational flexibility
- Problem solving
- Timely decision making
- Customer orientation
- Integrity and trust
- Listen to
- Setting priorities-
**YOUR LAFARGE EXPERIENCE**
At Lafarge, there is endless opportunity for you to play your part. Whether you’re in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspe