Admin Assistant

Company Bio
IMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada's leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation. North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first
- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing At North York General, our team is making a world of difference.
Position Summary
Admin Assistant - Chief of Paediatrics and Department of Paediatrics
This Position Performs as an Administrative Assistant to the Chief of Paediatrics and the Department of Paediatrics. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers, and families.
In this position, you will have the accountability for visibly role modeling the values and attributes of staff working in a hospital focused on quality, safety, risk, and patient
- and family
- centered care. You’re a great relationship builder and foster close contacts with peers across the entire organization. You have great interpersonal skills, and effortlessly connect with physicians, staff, patients, and families. You have effective organizational, problem-solving, prioritization, and time management skills. You can prioritize and meet deadlines and work under pressure. This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients, and families.
On a practical level, you will

Provides specialized administrative support using demonstrated judgement, initiative and independence to assist the Chief of Paediatrics, the Department of Paediatrics and the overall Maternal, Newborn, Paediatrics and Clinical Genetics Programs in achieving program and organizational objectives.

Coordinate efforts across cross functional/program teams to ensure timely delivery of necessary material

Effective management and responses to information and/or document requests

Effectively supports the co-ordination of the Department of Paediatrics medical education program and the associated activities

Provide administrative support to the Department of Paediatrics

Provide collaborative support for the organization and co-ordination of the Medical Trainee Education and broader Education Program

Manages confidential information in a sensitive and professional manner

Compiles with Occupational Health and Safety Standards

Provides administrative liaison support for the Department and the Department of Paediatrics at the University of Toronto

Coordinate and plans meetings including preparation and documentation of agendas, minutes (meeting attendance required), work plans and project charters and the room setup (IT, computer, etc.)

Develop reports and PowerPoint presentations as required

Performs other duties as required

**Qualifications**:
Undergraduate degree preferred

Secretarial Courses or diploma or certificate in Office Administration

Knowledge of office and management principles

Ability to utilize standard office equipment and order routine supplies

Knowledge of Medical terminology an asset

Demonstrated knowledge of computer software, e.g., Word, Excel, PowerPoint, Access, Visio

Electronic Medical Records experience preferred

At least three years in a senior secretarial position with administrative experience

Extensive calendar management experience

**Excellent organizational and problem solving skills**: able to organize/plan ahead i.e. committee work

Excellent written and verbal communication skills

Excellent interpersonal and customer service skills

Develop reports and PowerPoint presentations as required

Ability to work independently.

Accurate minute taking skills, filing

Accurate keyboarding, word processing skills - minimum 55 wpm

Ability to prioritize, multi-task and effectively manage time and balance schedule of Program Directors

Resourcefulness and ability to adapt in response to Program’s needs

Flexible with schedule

Bilingualism in French/English preferred.
What We Offer
Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Ca