Executive Assistant

**_Transforming visions into buildings._**

**About Buttcon**

Buttcon is proud to be a 100% employee-owned COR certified, leading Canadian General Contractor with projects from coast to coast. As a leader in the construction industry, we deliver quality services in ICI and multi-unit residential construction with a focus on off-site construction and sustainability. We utilize innovative technologies that ensure our projects are completed above expectations. As a company, we are committed to working safely and provide exceptional value in our progressive practices and processes. We believe that active listening, the power of a team, building for the long-term, taking action, and sharing success are the keys to a successful future.

We care about the work we do, the people we work with and making a difference through our work. We strive to provide opportunities for growth and development that empower our people. Our values of Safety, Accountability, Honesty and Integrity, Quality, Entrepreneurial Spirit, and being People-focused, are rooted in our culture and are essential in what we do. Our employees contribute to Buttcon’s success because of their knowledge and dedication to their passion.

If you share our passion for construction, we would like you to be part of our team.

**Executive Assistant**

**Position Description**:
Be a part of one of Canada’s top construction companies, with successful growth each year. Our project experience is diverse and has established Buttcon as the construction partner of choice for our clients. To be a part of the Buttcon Team means you will have the opportunity to be innovative, entrepreneurial and instill safety and quality into everything you do. Buttcon is looking for individuals that have that entrepreneurial spirit, who are accountable, take responsibility and care about our company, our team, and our clients. Together we will help you by providing a challenging career in the construction industry.

We are currently looking for a highly skilled, caring, and safety focused individual for our team.

Reporting to the CEO of Buttcon Holdings Limited, the Executive Assistant provides high-level administrative support and ensures the CEO’s priorities and strategic objectives are met efficiently. This position requires a highly organized and proactive individual who can handle multiple responsibilities and work collaboratively across various departments while possessing discretion when handling confidential information.

**Responsibility**:
**Calendar Management**:

- Manage the CEO’s calendar, schedule appointments, and coordinate meetings to optimize time and efficiency.
- Prepare and organize documents, reports, presentations, and correspondence for meetings and briefings.
- Assist in organizing board meetings, committee meetings, RLT and SET meetings.
- Set up touchpoint meetings with the CEO ahead of scheduled meetings to prepare.

**Meeting Coordination**:

- Prepare meeting agendas, minutes, resolutions, and other meeting-related documentation.
- Plan and organize executive meetings, including drafting agendas, taking meeting minutes, and following up on action items.
- Coordinate with department heads, board members, and external partners to ensure seamless communication and collaboration.
- Ensure compliance with relevant corporate laws and regulations.

**Administrative Support**:

- Arrange travel arrangements, accommodations, and other logistics for the CEO and visitors.
- Arrange quarterly Regional Leader meetings, including travel arrangements, itineraries and agendas, and plan an annual retreat.
- Prepare and edit presentations, reports, and other documents as required.
- Prepare messages and memos on behalf of the CEO.
- Assist the CEO with planning staff performance reviews and development plans.

**Records Management**:

- Oversee the filing and organization of important company documents and records.
- Maintain confidentiality and security of sensitive corporate information.

**Communication and Liaison**:

- Act as a liaison between the CEO and senior executives and other departments within the organization.
- Manage incoming and outgoing communications on behalf of the corporate office.
- Collaborate with HR and Business Development/Marketing to manage the CEO’s social media messaging and internal company messaging.

**Compliance and Regulation**:

- Stay updated with corporate laws, regulations, and compliance requirements.
- Assist with regulatory filings and ensure timely submission to relevant authorities.
- Monitor changes in legislation that may impact the company's operations.
- Ensure that memberships are renewed and up to date.

**Special Projects and Initiatives**:

- Participate/organize in company-wide projects, events, internal meetings and initiatives as assigned.
- Assist with planning company events including venue booking.
- Conduct research and analysis to support executive decision-making.

**Skills And Attributes**:

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