Administrative and Weekly Volunteer Coordinator

3 days ago

Winnipeg, Canada Mennonite Disaster Service Full time

**About MDS Canada**:
The Mennonite Disaster Service Canada (MDSC) staff team mobilizes hundreds of volunteers to respond to disasters in Canada and the United States. Although small, MDSC is growing because of the increasing frequency and scope of disasters in Canada, and an increasing interest in voluntary service with MDS.

**Job Overview**:
The Administration and Volunteer Coordinator is a combination of responsibilities that include office administration, donation and database processing, and the scheduling and support of weekly volunteers.

**Start date**: June 16, 2025, negotiable

**Salary range**:$19.98 - $24.30 Hr

**Benefits**: Health, dental, matching RRSP contributions, employee assistance program

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**Primary Responsibilities**:
Provide administrative support for the office, and to MDS Canada Units and volunteers, and assist with scheduling volunteers to Canadian disaster responses.

**Reporting Relationship**:
Primary reporting relationship is to Executive Director and Reports to the Volunteer Manager (VM) for volunteer scheduling

**Responsibilities**:

- Office Administration
- Answer phones and welcome guests
- Process daily mail
- Keep database updated
- Work for Finance and Admin Manager
- Making staff travel arrangements
- Update Website as able
- Manage office equipment and office maintenance.
- Organize logistics and compile board documents for MDS Canada Board Meetings.
- Host staff and volunteer events in the office.
- Provide administrative support to staff as needed.
- Volunteer Scheduling
- Schedule Canadian volunteers who serve on MDS projects.
- Assist with scheduling weekly volunteers at unit projects as requested.
- Schedule weekly volunteers for Summer Youth Projects and Family Projects
- Process border crossing letters and orientation packages for all Canadian weekly volunteers serving in the U.S.
- Build relationships with Canadian weekly volunteers for volunteer retention.
- Assist the VM with administrative tasks related to leadership volunteers as needed.

**Qualifications**:

- Knowledge of and passion for the MDS mission, vision, and core values
- Post-secondary training and experience in, Administration, Volunteer Management, or a related field.
- 1-2 Years of experience in Administration or Volunteer Management.
- Experience working with or scheduling volunteers helpful. Preference given for those having prior MDS service.

**Essential Skills**:

- Appreciation and respect for Anabaptist values and the diversity of the MDS constituency
- Warm, sensitive relational style in relating to volunteers and constituency
- Good verbal and written communication skills
- Collaborates well with others
- Demonstrated ability to communicate well on the telephone and respond in a timely way
- Demonstrated organizational and detail skills
- Proficient in Microsoft Office suite, reporting tools, donor/volunteer management software and Google Workspace.
- Problem solving skills
- Creates, organizes, and follows a work plan
- Ability to work as a team member, and independently without supervision.

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