Volunteer Coordinator

2 weeks ago

Winnipeg, Canada Trixstar LIVE Full time

**Job Title**:Volunteer Coordinator

**Location**:Winnipeg, Manitoba. This position must be available in-person.

**Employment Type**:Independent contractor opportunity

**Schedule**:

- **Winnipeg Festival**:July 18 - 20, 2025. **July 18, 19, and 20**are full event days. July 17 may be a partial day dedicated to on-site training at Assiniboine Park, if required.

**Compensation**:A flat rate of **$1,000**for the Great Outdoors Comedy Festival event weekend

**About Trixstar Productions**

Trixstar is a 360º event management firm that activates both city and rural markets across North America with festivals, concerts, celebrity experiences, brand activations and keynote speaker engagements. We create unique experiences and impactful events that generate excitement and create everlasting memories while raising funds and awareness for local charities and not-for-profits.

Our flagship property is the Great Outdoors Comedy Festival which is now the largest comedy festival in Canada. With it, we are dedicated to creating an inclusive and safe experience that celebrates and features all forms of performance comedy, from locals to superstars. Our goal is to achieve excellence in all our operations while spreading laughs and joy all across the country.

**The Role**:
Are you passionate about community engagement and outdoor events? Can you lead with laughter? If so, this role may be for you

As the **Volunteer Coordinator,**you will be responsible for managing all aspects of volunteer coordination during the Great Outdoors Comedy Festival. This includes recruiting, training, scheduling, and supervising our talented group of volunteers to ensure a smooth and enjoyable experience for all attendees.

This role requires excellent organization, superior people management skills, and the ability to work in a fast-paced environment.

**Key Responsibilities**:
The key responsibilities include, but are not limited to:

- Maintain and grow volunteer base through outreach to individuals, community-based organizations and groups, colleges/universities, and corporations as needed.
- Work closely with all divisions of the festival to ensure the correct volunteers are in place.
- Manage volunteer check-in, shirt handouts, and orientation.
- Rotating positions to ensure the success of the event, managing food and water for volunteers.
- Assist with the creation of schedule and manage Bloomerang for recruitment process.
- Maintain daily volunteer scheduling and database. Provide accurate and timely volunteer data for funder and volunteer-requested reports.
- Work closely with the chosen charities to fully understand the positions, schedules, and tasks at hand as they may provide a portion of the volunteer base.
- Provide volunteer shirt sizes to Trixstar Volunteer Manager.
- Attend and participate in regular meetings with Volunteer Manager and a post event review meeting.
- Guarantee that volunteers and interns enjoy a positive experience

**Qualifications**:

- Volunteer management experience is an asset.
- Events experience is an asset.
- Experience working with Boomerang (INITLive) software would be preferred.

**Required Skills**:

- Excellent organizational skills
- Ability to work in a fast paced environment
- Ability to be resourceful when solving problems
- Strong communication skills, both written and verbal
- High level of professionalism
- Excellent attention to detail
- Strong ability to learn new technology and systems

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