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Investigations Assistant
2 weeks ago
**Job Information**
Job Requisition ID: 72951
Ministry: Jobs, Economy, Trade and Immigration
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: August 11, 2025
Classification: Administrative Support 5
**Salary**: $1,913.27 to $2,342.49 bi-weekly ($49,936 - $61,138/year)
**Role Responsibilities**:
The Ministry of Jobs, Economy, Trade and Immigration has an exciting opportunity for you to join our team as an Investigations Assistant
The Investigations Assistant provides specialized administrative support functions for Investigations Unit in the Occupational Health and Safety (OH&S) Branch. The role provides direct support to professional/technical staff and management working on OHS investigations, disciplinary action complaints and prosecutions in the province. The Investigations Assistant is responsible for the accurate and timely processing of electronic files relating to fatality inquiries and serious incidents that are reported to Alberta Justice, Crown Prosecutor. The work requires the collection and assembly of documents produced or generated in the
course of the investigation of the incident or injury including the OHS final report (with attachments) and witness statements. The position assists in developing related correspondence, such as briefing notes regarding charges and prosecutions and all preparation of documentation for Specialized Prosecutions Justice and Solicitor General. Other responsibilities include proofreading, editing, formatting, and tracking reports written by Lead Investigators. The position also provides a variety of other support functions including tracking and maintaining transcription requests and if required liaising with hospitals to obtain information on workers required for the files. The Investigations Assistant also provides contract administration when the Investigations team requires contracted specialists.
Responsibilities include:
- Provide specialized administrative support to Investigators, Lead Investigators, Managers and the OHS Branch as needed.
- Responsible for the accurate and timely processing of fatality and serious injury reports submitted to Alberta Justice, Crown Prosecutor’s office.
- Responsible for tracking and processing prosecution recommendation reports and compiling Disclosure (e-files) to the Crown’s office.
- Gather individual team officer weekly/monthly documents such as flex timesheets, overtime approvals, vacation requests and Government Vehicle log-sheets, vehicle inspection forms and receipts.
- Take minutes at meetings, arrange meetings, and set up and track training for staff.
- Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.
- Coordinate arrangements relating to travel, training, and accommodations.
- Provide administration support for the Investigation Files.
Please
**APS Competencies**:
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
In this role, you will contribute to our team by demonstrating the following behavioral competencies:
- **Systems Thinking -**Considers inter-relationships and emerging trends to attain goals.
- **Creative Problem Solving -**Open to new ideas and breaks problems down to identify solutions.
- **Agility -** Understands need for change and manages own emotions.
- **Develop Networks -** Seeks and leverages internal and external relationships to ensure the perspectives and needs of student funding programs are reflected to influence increased accountability and program integrity.
- **Build Collaborative Environments -** Works in an open honest manner with colleagues.
**Qualifications**:
Minimum Requirements:
- High school diploma and three years of related experience, or equivalent as described below.
Equivalency:
- Directly related education or experience considered on the basis of:
- 1 year of education for 1 year of experience; or
- 1 year of experience for 1 year of education
The position requires the following:
- High level of co-ordination and organizational skills.
- Ability to communicate effectively with clients, vendors, hospital staff, and team members.
- Ability to establish and maintain strong, effective working relationships.
- Excellent verbal and written communication skills.
- Ability to work independently.
- Working knowledge of software and computer operating systems (Windows, Microsoft Office - Outlook, Word, Excel, and Power Point).
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to
**Notes**:
This is a permanent full-time position worki
