Real Estate Administrative Assistant

**Position Overview**

We are seeking an enthusiastic **Administrative Support Specialist** to join our expanding Real Estate Team in Bedford, NS. In this pivotal role, you will contribute to the success of our REALTORS® by managing day-to-day administrative tasks, developing effective systems, and delivering exceptional client and back-office support.

**Primary Duties**
- Direct and coordinate daily administrative functions for the Real Estate Team.
- Manage and update databases for active business, lead generation, client follow-up, and sales support.
- Execute marketing and advertising initiatives.
- Develop and update the operations manual to ensure consistent team procedures.
- Organize, plan, and assist with client and community events.

**Job Summary**

**Key Responsibilities**
- Oversee daily administrative operations of the Real Estate Team.
- Manage databases, including those for active business, lead generation, past-client management, and sales support.
- Implement advertising and marketing strategies.
- Create and maintain the operations manual for consistent team practices.
- Plan, coordinate, and support client and community events.
- Manage social media presence and online engagement.
- Oversee listings and contracts from pre-sale through closing and after-sales support.
- Maintain accurate client and transaction records, ensuring timely follow-up and future touchpoints.
- Serve as the first point of contact for client inquiries and deliver outstanding client care.
- Create and maintain digital and print marketing campaigns.
- Develop and track sales metrics and team goals to ensure accountability.
- Support all administrative duties related to sales, marketing, and client communications.

**Qualifications**
- Previous experience in real estate or a related field is an asset.
- Post-secondary degree, diploma, or equivalent work experience.
- Strong written and verbal communication skills.
- Proficiency in social media management and digital engagement.
- Exceptional organizational and project management abilities.
- Proven ability to maintain focus, prioritize tasks, and meet deadlines.
- Tech-savvy; proficient with Microsoft Office Suite (Outlook, Excel, Word).
- Experience with graphic design tools (Photoshop, Illustrator, Canva) is a strong bonus.
- Experience with website content management and web-based programs.

We are looking for more than just skills—we want someone who fits our team culture:

- A go-getter: Takes initiative, anticipates needs, and tackles problems proactively.
- Detail-oriented: Pays attention to the small things that make a big difference, from client communication to organized files and precise record-keeping.
- Organized: Thrives on systems, structure, and efficiency, managing multiple projects simultaneously.
- Proactive communicator: You’re not afraid to ask questions, follows up, and keeps team members informed.
- Growth-minded: Embraces learning new skills and taking on greater responsibilities as the team expands.

If you enjoy wearing many hats, thrive in a supportive yet fast-paced environment, and want to contribute to the success of a high-performing real estate team, we encourage you to apply.

Pay: $41,000.00-$45,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- Do you have reliable transportation to commute within HRM? (required)

**Education**:

- Secondary School (required)

**Experience**:

- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person