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Administrative Assistant

2 weeks ago

Winnipeg, Canada WinMax Real Estate Ltd. Full time

**About the Role**
WinMax Real Estate Ltd. is seeking a reliable, organized, and tech-savvy _**Administrative Assistant**_ to support our brokerage’s daily operations.

**Hours (Choose One Schedule)**
- 10:00 AM - 2:00 PM
- 10:30 AM - 2:30 PM
- 10:00 AM - 3:00 PM
- **Monday-Friday only. No weekends. No holidays.**_

**Compensation**
- _**$16/hour to start**_
- _**3-month probation period**_
- Potential for additional hours or growth within the brokerage

**Key Responsibilities**
- **Front Desk & Client Interaction**_
- Answer and route phone calls professionally
- Greet clients and walk-ins
- Assist Realtors with simple office tasks
- Provide basic information and direct inquiries appropriately
- **Administrative Support**_
- Organize, scan, and file documents
- Maintain and restock office supplies
- Handle incoming mail, packages, and courier drop-offs
- Prepare envelopes, labels, print packages, and simple forms
- Keep reception and meeting areas clean and presentable
- Assist Broker with small tasks as needed (printing, organizing, errands within office)
- **Office Coordination**_
- Manage office calendars, meeting rooms, and bookings
- Track sign-out sheets, keys, or lockbox logs (if required)
- Follow up with Realtors on missing documents
- Help with basic bookkeeping tasks such as recording receipts
- **Marketing / Social Media Assistance**_
- Post basic content on social media (training provided)
- Help prepare feature sheets or print marketing materials
- Update office boards, newsletters, or simple digital content
- **File & Record Management**_
- Organize deal files (paper or digital)
- Ensure documents are stored in correct folders
- Maintain checklists for file completeness (no legal review - just organizing)
- **Other**_
- Support office operations and perform general duties _**as assigned by the Broker**_
- **Required Skills**_
- _**Minimum high school completion**_
- Good written and verbal communication
- Friendly, positive, and professional attitude
- Able to answer calls confidently
- Basic social media familiarity (Facebook, Instagram)
- Reliable, punctual, and organized
- **Assets (Not Required)**_
- Previous reception or admin experience
- Experience in real estate or customer service
- Familiarity with Canva, Google Drive, CRM tools, or similar platforms
- **What We Offer**_
- Full training provided
- Supportive team environment
- Consistent weekday schedule
- Holidays and weekends off
- Room for growth as the brokerage continues to expand
- **How to Apply**_

**Job Types**: Part-time, Permanent

Pay: From $16.00 per hour

Expected hours: 20 per week

**Benefits**:

- Casual dress
- Company events
- Flexible schedule
- On-site parking

Application question(s):

- Tech Savvy (comfortable with computer platforms (ex. word, excel, CRM systems, etc.), social media platforms

Work Location: In person