Coordinator, Purchasing

Location

First Canadian Place - 100 King Street West

Business

At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.

Job Description

This position involves reviewing and logging all the existing inventory, locations, type, as well as quantities of parts and equipment located throughout the complex. Reviewing the existing inventory with appropriate parties to determine what is required or valuable to retain. Setting up a new inventory system defining type, quantities, and locations of parts and equipment and the ongoing maintenance and accuracy of the inventory system. Also included will be to assist with the P. M system and other administrative duties as required.

Responsibilities

• Establish/maintain inventory requirements/levels/room locations content, etc. by performing physical inventory room inspections and system benchmarks
• Reviewing existing inventory locations /quantities of materials by working with the respective managers determining inventory requirements and as needed for P. M schedules
• Input/maintain preventive maintenance schedules, providing the managers reports from the system as required
• Coordinate Tenant purchases through sourcing of product based on best price and availability
• Provide recommendations for purchases based on best pricing and forward to purchaser
• Provide assistance to construction services with inventory status on base building requirements related to construction projects
• Provide support for the BSC call center during peak periods or employee absences
• This position is key to managing parts and supplies for an operation of this size. It is a key component in the operation as the incumbent must have a knowledge base that covers the various types of equipment and how they are used within a commercial complex. It is a resource for staff and contractors alike to rely on for quick delivery for parts that are not stocked
• Paperwork is a large portion of this job, as all orders require documentation through Purchase Orders to processing of invoices
• Any parts or equipment that is turned over to base building must be catalogued and put into storage for future use. This can be anything from light fixtures to toilets, to blinds, etc.

Qualifications

Service / personal skills

• Excellent organizational and multitasking abilities with strong attention to detail
• Ability to obtain status completion of tasks and track the work of others upon request from team lead
• Strong communication skills
• verbally over the telephone and in written correspondence
• Work well with IT and other business stakeholders at multiple levels in the organization, including senior management
• Work in a complex environment with multiple companies and multiple IT and business teams
• Able to work well in a high paced and collaborative environment, as well as demonstrate an ability to work independently
• Strong interpersonal skills; able to work under pressure and meet deadlines
• Flexibility to work in a dynamic environment

EXPERIENCE & TECHNICAL SKILLS

• Experience in project coordination preferred
• Experience working with Union personnel is an asset

Education/designations/licenses

• Minimum Grade 12 education required. Post-Secondary or University education would be preferred

We are proud to create a diverse environment and are proud to be an equal opportunity employer. Accordingly, we will accommodate the needs of all qualified applicants with disabilities during the recruitment and selection process in accordance with the Ontario Human Rights Code and Accessibility for Ontarians with Disabilities Act.

BPCA