People & Culture Coordinator

**Hollyburn Country Club **is a private family Club located in West Vancouver. For Members, the Club is a home away from home and a private hub for activity, sport, dining, entertainment, socialization and business - a place that brings a unique sense of belonging. Our tradition of service excellence and hospitality sets us apart from other private Clubs.

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**KEY RESPONSIBILITIES AND DUTIES**:
**Operations**
- Administer P&C policies and procedures, including employee handbook updates, policy and compliance dissemination, creating/up keeping SOP’s, workflow charts, contact, birthday, anniversary lists, onboarding materials, benefits, employee orientations as needed
- Maintain accurate and up-to-date employee records and ensuring confidentiality and security of employee data in compliance with the Personal Information and Protection Act (PIPA)
- Prepare P&C-related documents including: surveys, leaves administration, immigration materials, employment contracts, offer letters, and termination notices
- Ensure managers are following performance management guidelines including tracking progressive discipline and annual performance appraisals
- Assist in planning and executing staff social events
- Support and maintain programs including our Reward and Recognition, Employee Recognition Fund (ERF), Long Service Awards, and Social Committees
- Communicate with staff on Club initiatives and changes using internal communication channels
- Attend monthly Occupational Health and Safety (OH&S) Committee meetings
- Additional duties and projects as assigned

**Recruitment**
- Coordinate with hiring managers to facilitate smooth onboarding processes including orientations, training maps, and tours

**Training & Development**
- Coordinate learning and development workshops and various P&C related events
- Collaborate with departments to identify training needs and develop relevant initiatives

**Employee Relations**
- Provide support with processes surrounding performance management, annual performance appraisals, investigations and documenting outcomes, stay interviews, and exit interviews
- Serve as a resource for employees regarding P&C policies, procedures, and workplace issues.
- Provide support with processes surrounding performance management, annual performance appraisals, investigations and documenting outcomes, stay interviews, and exit interviews

**ABOUT YOU**:

- You are a champion of Hollyburn Country Club’s values consisting of: (1) Community (2) Respect (3) Hospitality (4) Evolve (5) Magic
- You go above and beyond to demonstrate awareness and understanding of Hollyburn’s aim to deliver exceptional service to its community
- You enjoy having fun, growing, learning and working with an amazing team

**WORKING CONDITIONS**:

- This position operates 100% on-site
- Occasional evenings or weekend work may be required during peak periods or special events
- Own transportation is an asset as public transportation is not frequent to/from the Club

**QUALIFICATIONS REQUIRED**:

- Post-secondary credentials in Human Resources Management or related field
- 2+ years experience in an HR/P&C Coordinator, Administrator, or Generalist capacity
- Strong understanding of HR principles, practices, and regulations
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Exceptional attention to detail and accuracy in data management
- Effective communication skills both written and verbal
- Proficiency in MS Office, G-Suite and HRIS software
- Ability to maintain confidentiality, handle sensitive information with discretion, work autonomously and be a self-starter
- You agree to obtain a Criminal Record Check with a vulnerable sector search at your local Police Department immediately upon being hired

**SALARY RANGE**:
$50,000 - $60,000 per annum

**STAFF BENEFITS**:

- Extended Health & Dental Coverage with 100% of premiums paid by HCC
- On-duty staff meals (taxable benefit)
- Free on-site parking
- Retirement Savings Plan with Employer matching up to 3.2%
- Development and educational opportunities
- Staff discount in the Sports Boutique

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- If successful, how are you planning to commute to Hollyburn Country Club?

Work Location: In person