Project Administrator

2 days ago

Burnaby, Canada OSI Maritime Systems Full time

About Us
OSI Maritime Systems are a leading provider of integrated navigation and tactical solutions for naval and maritime security operations. We specialize in designing and delivering advanced electronic navigation systems, including Warship Electronic Chart Display and Information System (WECDIS) and Integrated Bridge Systems (IBS). OSI's technology is used by navies and coast guards worldwide to enhance situational awareness, operational efficiency, and mission effectiveness. With a global presence, we have offices here in Canada, the UK, Taiwan, Australia and Germany.
The Project Administrator supports the Project Controls and PMO departments within Systems Delivery. This role assists with process documentation development, serves as a backup for key Epicor-related tasks, and supports the department's invoicing process.
Main Responsibilities
Documentation Development
- Assist in developing, standardizing, and maintaining Systems Delivery QMS documentation.
- Collaborate with cross-functional teams to capture and document workflows, ensuring accuracy and alignment with organizational objectives.

Epicor Data Management
- Support Epicor ERP administration including data entry, reporting, and troubleshooting basic issues.
- Assist with generating financial reports and tracking project budgets in Epicor.
- Ensure data integrity and compliance with established processes when handling ERP-related tasks.

Support Department Invoicing
- Assist in preparing, reviewing, and submitting invoices for department projects.
- Ensure invoicing aligns with purchase order terms, including Incoterms, payment terms, and VAT requirements.
- Coordinate with internal and external stakeholders to resolve invoicing discrepancies or delays.
- Maintain accurate invoicing records for audit and reporting purposes.

General Administrative and Project Support
- Assist data collection and analysis to support project performance reporting.
- Prepare meeting materials, agendas, and minutes as needed.

**You Bring**:

- Education: Bachelor’s degree in business administration, Finance, Project Management, or a related field (or equivalent work experience).
- Experience: 1 - 3 years in a project support or administrative role.

**Skills**: Excellent interpersonal and communication skills; highly accurate; detail and deadline-oriented; advanced Microsoft Office skills, particularly Excel; basic understanding of project management principles and invoicing processes.
Why OSI?
At OSI, we invest in your growth with professional development support—funding, time, and opportunities to advance your career. We're a dynamic, change-driven company that values new ideas and continuous improvement.
We embrace diversity and foster an inclusive culture because it makes us stronger.
**Our benefits include**:

- Extended healthcare & dental
- Group Retirement Savings Plan
- Emergency Travel Assistance
- Employee & Family Assistance Program
- Flexible working options

If you need accommodations during the hiring process, please contact Talent Acquisition.

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