Jr. Project Coordinator/administrative Assistant

2 weeks ago

Burnaby, Canada VETS Sheet Metal Full time

**Job Title: Jr. Coordinator/Administrative Assistant**

**Job Type: F/T Permanent Position**

**Shift: Monday to Friday - 7:00AM - 3:30PM**

**Company: VETS Group**

**Role Reports to: Branch Manager**

**Location: Burnaby, BC**

**About Us**:
VETS is a leading industrial HVAC solutions provider, with 100 years of history, dedicated to creating safer and healthier environments to a diverse range of clients. With a strong commitment to innovation, safety, and client satisfaction, we design, manufacture and install industrial ventilation systems tailored to meet the unique needs of our clients across various industries.

**Company Core Values**:
**H**uman Leadership

**O**wnership Mentality

**N**urturing Environment

**O**pen Communication

**U**nited Team

**R**enowned Craftsmanship

**Position Overview**:
**Key Responsibilities**:

- Greet and welcome visitors with a warm and professional demeanor.
- Answer and direct phone calls in a polite and efficient manner.
- Manage incoming and outgoing mail, packages, and deliveries.
- Assist project managers/coordinator in all phases of projects from initiation, planning, execution, monitoring, and closure.
- Coordinate with cross-functional teams to ensure all project requirements are met.
- Prepare and maintain project documentation, including but not limited to drawing packages, purchase orders, invoices, meeting minutes, and status reports.
- Communicate project updates to project managers/coordinator, ensuring transparency and timely delivery of information.
- Monitor project progress and identify potential risks.
- Support in the procurement process by liaising with vendors to ensure timely delivery of materials.
- Assist with budget tracking and management.
- Assist with administrative tasks such as data entry, filing, and scanning documents.
- Collaborate with other team members to ensure smooth office operations

**Qualifications**:

- 1-2 years of experience in project coordination or a high-level administration role supporting the sales cycle.
- Excellent communication and interpersonal skills, both written and verbal.
- Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with ERP programs.
- Strong problem-solving skills
- Strong attention to detail
- Professional appearance and demeanor.
- Ability to work independently and collaboratively in a fast-paced environment.
- Experience in or a basic understanding of industrial ventilation systems or HVAC is considered an asset.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $22.50-$27.00 per hour

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Work Location: In person

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