Office Administration and Facilities Coordinator

7 days ago

Toronto, Canada Trindent Consulting Full time

**Office Administration and Facilities Coordinator**

**About Trindent**

Trindent Consulting is a global management consulting firm that solves complex business problems and achieves operational efficiency for the Energy, Healthcare, and Financial Services industries. The firm’s unique approach yields between 500 - 1500% ROI within the first year. Established in 2008, Trindent Consulting has quickly garnered a reputation as a firm that will Make It Happen. It is ranked as one of Canada’s Fastest-Growing Companies by Canadian Business and GROWTH 500 for 7 years in a row. Trindent is also named one of the Fastest-Growing Consulting Firms by Consulting Magazine in 2015 through 2020. Most recently Trindent has been recognized by the Financial Times as one of the Americas' Fastest-Growing companies in 2022.

**Description / About the Role**:
Trindent Consulting is looking for an energetic, organized and detail-oriented individual to join our team. The Office Administration and Facilities Coordinator will play a key role in driving back-office and administrative efficiency to support a rapidly growing organization.

Based at our offices in George Street, Toronto on a full-time basis and reporting to the Chief of Staff, the Office Administration and Facilities Coordinator will be responsible for the overall administration of the firm, including office management, event planning and execution, internal communications, security processes, etc., as well as managing third party vendors for IT support.

**Responsibilities**:

- Provide exceptional customer service to all staff and guests.
- Maintain general orderliness and cleanliness of the office and building premises.
- Performance of basic maintenance to the office facilities and building premises.
- Perform administrative duties such as answering phone calls, maintaining vendor agreements, records and updating records.
- Maintain and control all documents and records
- Maintain and order general office supplies including kitchen, stationary, and tech items.
- Manage vendors for outsourced IT and travel support.
- Administer IT inventory (laptops, mobile phones).
- Plan and execute monthly and annual company events.
- Manage the mail processing functions.
- Collaborates with relevant stakeholders to support health and safety initiatives.
- Manage and maintain internal security system.
- Other duties as assigned.

**Qualifications**:

- A Degree or equivalent in business administration
- High level of accuracy, ability to detect inconsistencies and errors.
- Strong organizational skills, proven ability to effectively multitask.
- High degree of initiative, ability to work independently and with the team.
- Proven ability to handle sensitive and confidential matters with discretion.
- Strong interpersonal skills - energetic, positive, professional, discreet, and client service driven.
- Excellent oral and written communication skills.
- Knowledge of health and safety practices is an asset.

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