Administrative Assistant
7 days ago
ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Facilities Management & Operations team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to: Enter timesheets, process expenses, and maintain document controls Implement inventory procedures and manage ordering, returns, and stock levels Coordinate vendor relations and process invoices and purchase orders Assist in proposal preparation and support change order documentation Manage and maintain customer inventory control systems (e.g., WASP) Monitor inventory losses and support loss‑prevention initiatives Maintain office supplies, equipment servicing, and administrative systems Prepare reports and support compliance with health, safety, and regulatory standards Schedule facility usage, vendor services, and internal coordination Monitor work order compliance through the CMMS system Track subcontractor purchase orders and liaise with legal for approvals Maintain and update electronic and manual databases, mailing lists, and inventories Support audits and inspections by organizing required documentation Coordinate internal communications and respond to facility‑related inquiries Perform other administrative duties as required to support operations COMPETENCY REQUIREMENTS Communicates Effectively Customer Focus Holds Self and Others Accountable Teamwork and Collaboration Values and Respects Others EDUCATION REQUIREMENTS High School Diploma Degree or Diploma in Office Administration or related would be considered an asset WORK EXPERIENCE REQUIREMENTS 5 years in an office environment in an administrative role 1-2 years of experience in inventory control or equivalent Experience in the construction sector is considered an asset SKILLS, ABILITIES, AND OTHER REQUIREMENTS Proficient knowledge and understanding of organization and time management, work well under pressure, meet all deadlines, and ability to multitask Proficient user of MS Office (Word, Excel, Project) JD Edwards or an Oracle-based ERP system considered an asset Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.) Valid Ontario “G” Driver’s License is required Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. #J-18808-Ljbffr
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Administrative Assistant
2 weeks ago
Toronto, Canada 247 Labs Inc Full time**Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...
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Administrative Assistant
7 hours ago
Toronto, Ontario, Canada ZP Coaching Full timeCompany DescriptionZP Coaching believes that optimal health, purpose, and abundance are achievable for all. We provide tailored fitness training and wellness programs aimed at building a strong Mind-Body-Spirit Connection. Our personalized approach ensures that each individual receives the support and guidance necessary to achieve their wellness goals.Role...
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Administrative Assistant
6 days ago
Toronto, Canada Young Family and Cosmetic Dentistry Full timeAdministrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...
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Administrative Assistant
7 days ago
Toronto, Canada Human Agency Full timeJoin to apply for the Administrative Assistant role at Human Agency. Location: Remote — Open to candidates based in Canada or Mexico Department: Administration and Finance Employment Type: Independent Contractor About Us: We're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our mission is to empower...
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Administrative Assistant
11 hours ago
Toronto, Canada St. Clare's Multifaith Housing Society Full timePosition: Administrative Assistant Hours of Work: 9:00am to 5:00pm (Monday to Friday) Location: 877 Yonge Street, Toronto St. Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and...
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Administrative Assistant
1 week ago
Toronto, Canada St. Clare's Multifaith Housing Society Full timePosition: Administrative Assistant Hours of Work: 9:00am to 5:00pm (Monday to Friday) Location: 877 Yonge Street, Toronto St. Clare’s Multifaith Housing Society is a social justice landlord acting in solidarity with people who have experienced homelessness. Our engaged staff innovatively support their efforts to achieve stability by improving and...
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Administrative Assistant
1 week ago
Toronto, Canada CAD Industries Ferroviaires Full timeAdministrative Assistant: **Company Summary**: Cad Rail Industries Ltd was founded in 1968 headquartered in Montreal. We take pride on being North America’s leader of full-service solutions in the freight, passenger and commuter rail industries in Canada, the United States and offshore. Cad Rail has other facilities in Calgary, Lethbridge (under Caltrax...
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Administrative Assistant
5 days ago
Toronto, Canada Environmental Career Center Full timeAbout the Role KPCA is seeking a detail-oriented and proactive Administrative Assistant to join our team. This pivotal role supports the smooth operation of our daily business activities by providing essential administrative and organizational assistance. If you thrive in a dynamic environment and enjoy being the backbone of an efficient office, this...
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Administrative Assistant
2 weeks ago
Toronto, Canada Borden Ladner Gervais LLP Full timeWe are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience. We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation,...
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Administrative Assistant
7 days ago
Toronto, Canada The HIDI Group Full timeAdministrative Assistant Join to apply for the Administrative Assistant role at The HIDI Group. The HIDI Group is an employee‑owned, multidisciplinary consultancy committed to delivering world‑class solutions and unparalleled service. With more than 150 employees nationwide, we operate offices in Toronto, Ottawa and Calgary. Our expertise spans...
