Administrative Assistant
1 day ago
ABOUT THIS CAREER OPPORTUNITY Black & McDonald’s Facilities Management & Operations team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to: Enter timesheets, process expenses, and maintain document controls Implement inventory procedures and manage ordering, returns, and stock levels Coordinate vendor relations and process invoices and purchase orders Assist in proposal preparation and support change order documentation Manage and maintain customer inventory control systems (e.g., WASP) Monitor inventory losses and support loss‑prevention initiatives Maintain office supplies, equipment servicing, and administrative systems Prepare reports and support compliance with health, safety, and regulatory standards Schedule facility usage, vendor services, and internal coordination Monitor work order compliance through the CMMS system Track subcontractor purchase orders and liaise with legal for approvals Maintain and update electronic and manual databases, mailing lists, and inventories Support audits and inspections by organizing required documentation Coordinate internal communications and respond to facility‑related inquiries Perform other administrative duties as required to support operations COMPETENCY REQUIREMENTS Communicates Effectively Customer Focus Holds Self and Others Accountable Teamwork and Collaboration Values and Respects Others EDUCATION REQUIREMENTS High School Diploma Degree or Diploma in Office Administration or related would be considered an asset WORK EXPERIENCE REQUIREMENTS 5 years in an office environment in an administrative role 1-2 years of experience in inventory control or equivalent Experience in the construction sector is considered an asset SKILLS, ABILITIES, AND OTHER REQUIREMENTS Proficient knowledge and understanding of organization and time management, work well under pressure, meet all deadlines, and ability to multitask Proficient user of MS Office (Word, Excel, Project) JD Edwards or an Oracle-based ERP system considered an asset Knowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.) Valid Ontario “G” Driver’s License is required Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. #J-18808-Ljbffr
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Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Emson Creative Full timeWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.ResponsibilitiesAnswer and direct phone callsOrganize...
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Administrative Assistant
2 weeks ago
Toronto, Canada Sprucegrove Investment Management Ltd Full time**ADMINISTRATIVE ASSISTANT (18 MONTH CONTRACT)** Sprucegrove Investment Management Ltd. is a Toronto - based investment management firm with a value style, specializing in Global equities for institutional clients. At Sprucegrove, we are an inclusive and diverse team; committed to supporting our employees and helping our clients succeed! The Administrative...
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Administrative Assistant
4 days ago
Toronto, Canada Vector Institute Full time**JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...
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Administrative Assistant
2 days ago
Toronto, Canada Acara Solutions Full time**Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...
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Administrative Assistant
2 weeks ago
Toronto, Canada INR Investments LTD. Full timeWe are a small real estate company looking for administrative support. The administrative assistant will work on various office tasks throughout the day including: - Create documents and leases for signature - Assist in document management - Assist accounting team in accounts payable and receivable and payroll processing - Process Work orders and follow up...
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Administrative Assistant
3 weeks ago
Toronto, Canada Human Agency Full timeJoin to apply for the Administrative Assistant role at Human Agency. Location: Remote — Open to candidates based in Canada or Mexico Department: Administration and Finance Employment Type: Independent Contractor About Us: We're scaling rapidly and expanding our operational capacity to support growth across our teams and clients. Our mission is to empower...
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Administrative Assistant
2 days ago
Toronto, Canada St. Elizabeth Family Support Services Full timeTHE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...
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Administrative Assistant
2 weeks ago
Toronto, Canada St. Elizabeth Family Support Services Full timeTHE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - Assisting in daily office duties, and managing our organization’s general administrative activities. - Coordinate Summer Camps and other events - Attending to daily task's QUALIFICATIONS AND...
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Administrative Assistant
6 days ago
Toronto, Canada St. Elizabeth Family Support Services Full timeTHE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...
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Administrative Assistant
7 days ago
Toronto, Canada Mercer Full timeWe are seeking a talented individual to join our Executive/Administrative Assistants team at Mercer as an **Administrative Assistant**. This role will be based in Toronto. This is a hybrid role that has a requirement of working at least three days a week in the office. The Administrative Assistant will support a group of consultants by providing an in-depth...
