Facilities Coordinator

2 weeks ago

Toronto, Canada Livingston International Full time

**Facilities Coordinator**

Join Livingston and grow your career in the constantly changing world of international trade. Livingston is a market leader offering customs brokerage, international trade consulting, compliance and freight forwarding services around the world. Livingston has over 3,000 employees at more than 90 key border crossings, sea ports, airports and other strategic locations in North America, Europe and Asia.

Our fast-paced and collaborative environment offers you the opportunity to work with leaders in the industry, receive recognition for achievements and develop your expertise in the complex and evolving world of trade. Learn how you can make an impact at Livingston.

**Job Type**: Full Time

Location: ON Toronto - CN030

**JOB SUMMARY**:
Reporting to the Director, Facilities and Administration, the Facilities coordinator will spend of their time responsible to assist in the day to day and project facility work that ensures our corporate facilities are managed in accordance with the approved business plans and supporting operating/capital budget. The coordinator will communicate business issues, needs and changes and suggests solutions to issues as appropriate.

**KEY DUTIES & RESPONSIBILITIES**:

- Will work closely with Director, Facilities and Administration and Manager, Facilities to ensure effective and efficient co-ordination and execution of facility projects and / or specialized tasks /projects within the facilities organization.
- Responsible for assisting in resolving building/facilities issues including routine maintenance issues.
- Assists with ensuring that building standards and efficiencies are maintained and recommend further efficiencies.
- Responsible for assisting in co-coordinating and overseeing office moves and changes as required.
- Assists in preparing capital expenditure requests (CER’s) in accordance with company policies, procedures, and guidelines.
- Maintains good working relationship with all vendors and service providers.
- Will interact closely with administration, IT and service vendors.
- Assists with invoice processing as well as month - end and year - end accrual processes and follows up with A/P as needed.
- Assists with other facility and lease administration tasks and projects as requested.
- May be required to work evenings, weekends and/or statutory holidays.

**KNOWLEDGE & SKILLS**:

- Outstanding interpersonal and communication skills (oral, telephone and written).
- Ability to communicate effectively both internally and externally with all levels of management.
- Self-motivated, professional and flexible.
- Strong attention to detail.
- Ability to make effective decisions and recommendations.
- Ability to work independently and as a member of a team.
- Ability to build internal partnerships.
- Superior presentation skills.
- Solid understanding of GAAP and lease accounting.
- Strong knowledge of Microsoft Office (Word, Excel, PowerPoint)
- Post Secondary Education Degree or Diploma in Business Administration or Commerce.
- A minimum of 5 years commercial restate or facility management experience.
- Competent Autocad skills

**COMPETENCIES**:

- Leading and Developing- Customer First Focus- Accountability- Agility- Inclusion and Collaboration- Business Acumen and Straight TalkLivingston is proud to be an equal opportunity workplace.

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