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Contract Administrator

2 weeks ago

Toronto, Canada Bechtel Full time

**Requisition ID: 275771**
- ** Relocation Authorized: None**:

- ** Telework Type: Full-Time Office/Project**:

- ** Work Location: Toronto, ON**

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact.

We serve the Infrastructure; Nuclear, Security & Environmental; Oil, Gas & Chemicals; and Mining & Metals markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel are our values - ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants - integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.

**Project Overview**

Bechtel is seeking an experienced contracts administrator for a large and complex rail system project in Ontario, Canada. Bechtel is serving as the primary source of sound professional oversight of project delivery, the client’s compliance with regulatory and stakeholder requirements, procurement, risk management and construction expertise and judgement in all phases of the Project works.

**Position Summary**

The Contract Administrator (CA) is to provide the Contract Manager and other members of the Integrated Project Team (IPT) information regarding a contractor’s progress, verification of contractual and commercial responsibilities, and identification of any legal or technical difficulties and will report to the Contract Manager. The CA will be responsible, under the direction of the Contract Manager, to ensure that the contractor complies with the contract requirements. Must be knowledgeable of relevant work processes and their assigned contract(s) and familiarize themselves with relevant client processes and procedures and Contract Management System (CMS) business processes.

**Responsibilities**
- Assigned to the RSSOM (Rolling Stock Systems Operations & Maintenance) P3 contract, with a particular focus on the Systems and Interfaces scope.
- Will provide guidance on contract interpretation to the IPT.
- Will consult with Client Contracts Administrators as required to coordinate change and payments on CMS.
- Implement the current contract administration procedure.
- Establish and maintain the relevant data for CMS purposes.
- Be responsible for the creation of correspondence and responding to requests from the contractor within contract timeline requirements.
- Will verify that acceptable insurance coverage, bonds and performance securities, if required, are obtained prior to contractor mobilization and are maintained until contract completion.
- Expedite contractor administrative submittals.
- Communicate with IPT members to raise awareness of contract provisions, vendor performance and compliance with contractual terms and conditions, identification of on time delivery and savings opportunities, schedule optimizations in concert with Project Control function, and claims or cost avoidance strategies.
- Preparation, administration, and negotiation of change and claims documentation, as well as assessing claims and variations to provide recommendations on contractual recourses and remedies to the client.
- Review RFIs and daily reports for potential commercial issues.
- Participate in the review and approval of contractor progress payments / proper invoices, if required.
- Review contractor progress reports for potential commercial impacts and advise project management team accordingly.
- Support Construction Managers/Project Managers to assess contractor progress and cost data.
- Facilitate progress reviews and commercial meetings as required and publish minutes of meetings.
- Administer any set-offs.
- Facilitate contract close-out; confirm that all commercial, documentary and technical requirements are met or reconciled prior to substantial completion.

**Qualifications and Skills**

**Basic Qualifications**

**Grade 26**
- Bachelor’s Degree in Business, Supply Chain Management, or other industry related field along with 5+ years of Contract Administration experience.
- Basic knowledge of procurement regulations, policies, and practices.

**Grade 27**
- Bachelor’s Degree in Business, Supply Chain Management, or other industry related field along with 10+ years of Contract Administration experience
- Advanced knowledge of procurement regulations, policies, and practices.

**Additional Qualifications**
- Specialized courses or experience in pricing, contract law, negotiations, and accounting.
- Possesses extensive knowledge and experience in contract man