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Contract Administrator

2 hours ago

Toronto, Canada IBI Group Full time

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire - to help our clients create livable, sustainable, and advanced urban environments.

**Job Description**:
Under the supervision of the Team Lead, the Contract Administrator has a proven track record for managing, interpreting, and executing contracts. The Contract Administrator also has technical knowledge of OPSS standards, specifications and practices related to the management of construction activities. This includes preparation of change orders, site instructions, claims review and work directives for all work that is not covered in the contract documentation.

The Contract Administrator must have the ability to process information from the field to provide an unbiased opinion/recommendation to the client. They should have the ability to generate Certificate of Substantial performance and close out documentation, prepare site inspection reports detailing contractor’s work, and prepare and issue contract progress certificates. They will also be providing mentorship, coaching, and supervision for Site Inspectors and Project Coordinators, based on individual and project needs.

The Contract Administrator is also expected to perform site inspection and project coordination duties as required.

**Most Of The Things You’ll Work On**
- Oversee improvements required to bring governmental buildings to current AODA standards
- Administer one of the group of buildings under the AODA project
- Oversee and monitor day to day field activities. This will involve interacting with clients, field staff, and other project stakeholders on a regular basis to ensure the project is carried out in accordance with the contract documents, specifications, and plans
- Review plans, specifications, and contracts and present and explain contract conditions and details to project stakeholders
- Maintain an audit file for each contract which will include original contract, all correspondence, changes/deviations, amendments, clarifications, payment schedules
- Coordinate with project managers, field staff, owners, contractors, and others as required to ensure project goals are met
- Ensure that contractor is in compliance with legal requirements, owner specifications, and government regulations at all times throughout the project lifespan
- Track payments and deadlines
- Interpret contract terms in order to resolve disagreements between the parties
- Manage paperwork related to contracts, including preparation of progress certificates, change orders, substantial performance certificates, etc.
- Support Team Leads and Project Managers and attend meetings with Clients and Contractors, record and issue meeting minutes, track and report on project scope, cost and schedule, liaise with sub-consultants and approving agencies to ensure projects proceed smoothly, both on-time and on-budget
- Perform project close-out activities as needed

**Qualifications**:
**You’ll Need To Have**:

- College or University Engineering Diploma/Degree, PEO and/or O.A.C.E.T.T. designation is an asset
- 3+ years of relevant Site Inspection and Contract Administration experience for vertical construction
- Effective organizational and interpersonal skills to work independently or within a team and customer-oriented environment
- Experience working with and managing contracts
- Knowledge and understanding of the legal requirements involved in specific contracts
- Ability to interpret civil engineering construction drawings and specifications
- Knowledgeable on earthworks, civil servicing, construction of structures, buildings, and mechanical and electrical installations
- Excellent English writing and verbal skills
- Effective communication skills coupled with competent computer skills
- Strong work ethic, motivation and judgement skills
- Strong ability to manage numerous projects and staff as required
- Heath and safety training will be provided as required

Additional Information

Arcadis has officially purchased IBI Group and with this transaction now complete, IBI will now be known as Arcadis | IBI moving forward. Please refer to our website for more information.

We are currently in a hybrid working model. Our office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at IBI Group. The floors are open concept and represent our collaborative approach to projects.

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