Contract Administrator

23 hours ago

Toronto, Canada Black & McDonald Limited Full time

**Title**:Contract Administrator
**Location**:Downtown Toronto, ON (College St. & Bay St.)
**Structure**:On-Site Full-time position

**ABOUT THIS CAREER OPPORTUNITY**

Reporting to the Account Manager, the Contract Administrator is an integral component to providing clients with quality solutions and service that adds value to their core business.

A positive attitude within a learning environment is essential. You'll develop solutions related to client needs & challenges; you'll learn to think on your feet. You'll receive guidance but not heavy-handed micro-management from your manager. You'll be relied upon - and trusted - to initiate process improvements that enhance the team's output and satisfaction.

Duties and responsibilities include but are not limited to:

- Timesheet review and management
- Daily payroll upload
- Assist the manager in planning and scheduling
- Reporting both internally and externally pertaining to contract SLAs and KPIs for key accounts
- Procurement within the division with regards to approvals and processes related to Maintenance contracts
- Facilitate Monthly Contract Renewals and Contract Performance Reporting
- Reference and maintain hard and soft copies of client Maintenance Agreements
- Assist with registration of new Vendor Management systems and facilitate transactions as needed
- Facilitate service agreement amendments and service agreement revisions
- Client reporting and engagement
- Perform monthly Gross Margin forecasting
- Create and issue contract invoices, coordinate and issue invoice credits and cancellations
- Investigate and provide solutions to client inquiries
- Create vendor set up in JDE for new subcontractors
- Provide PM schedule to subcontractor and schedule visits
- Work order management and validation
- Maintain inventory system and transactions
- Annual full cycle inventory count
- Issue purchase order numbers to subcontractors
- Receipt invoices and approve for payment
- Obtain WSIB insurance certificates for subcontractors and certificate of insurance
- Confirm and validate subcontractor services via report submissions
- Investigate and provide solutions to subcontractor inquiries
- Ad hoc report generation and analysis of reports
- Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)

**SKILLS, ABILITIES, AND OTHER REQUIREMENTS**
- 1-3 years in an administrative role is a strong asset
- Maintains a professional demeanour at all times with fellow employees, vendors, sub-contractors and clients
- Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive
- Embraces change and always willing to adopt new practices
- Ability to approach problems logically, under pressure and seek innovative solutions
- Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities
- Values and respects others, encourages and supports diversity
- Ability to work independently with limited supervision
- MS Office (Word, Excel, Project)
- JD Edwards or an Oracle-based ERP system is an asset
- Ability to work well under pressure

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