Executive Assistant and Bookkeeper

2 weeks ago


Abbotsford, Canada Into Action Recovery Full time

**Location: Burnaby and Abbotsford. Position is 80% remote.**

Organization: 150-Bed Addiction Recovery Center
Reports To: Chief Executive Officer (CEO)

**About Us**

We are a 150-bed addiction recovery center dedicated to providing compassionate, evidence-based care for individuals seeking a path to recovery. With over 40 dedicated staff members, we are committed to maintaining a professional, collaborative, and mission-driven workplace that supports both clients and team members.

**Position Overview**

We are seeking a highly organized and detail-oriented Executive Assistant & Bookkeeper to support our CEO and leadership team. This unique role combines financial management with executive-level administrative support, ensuring that both operational efficiency and fiscal responsibility are maintained.

**Key Responsibilities**
- Bookkeeping (40-50%)_
- Manage accounts payable and accounts receivable.
- Prepare bank reconciliations and financial reports.
- Assist with payroll processing and staff expense reimbursements.
- Maintain accurate records of invoices, receipts, and budgets.
- Work closely with external accountants and auditors.
- Track funding, grants, and program expenditures.
- Executive Assistant to the CEO (50-60%)_
- Schedule and coordinate board meetings, staff meetings, and external appointments.
- Prepare presentations, reports, and meeting materials.
- Maintain confidentiality of sensitive organizational and client-related information.
- Assist with special projects and organizational initiatives as assigned.

**Qualifications**
- Diploma or degree in accounting, business administration, or a related field (or equivalent experience).
- Proven experience in bookkeeping and/or executive administrative roles.
- Proficiency with accounting software (e.g., QuickBooks, Sage, or equivalent) and Microsoft Office.
- Strong organizational, time management, and multitasking skills.
- Excellent communication skills—both written and verbal.
- Ability to work independently, exercise sound judgment, and maintain confidentiality.
- Experience in residential recovery or non-profit settings is an asset but not required.

Pay: $50,000.00-$70,000.00 per year

Work Location: Hybrid remote in Abbotsford, BC



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