Office Assistant

2 weeks ago

Abbotsford, Canada RailWorks Corporation Full time

**Job Summary and Purpose**:
The Office Assistant provides support and assistance to the General Manager and Operations. Responsibilities will include reviewing and forwarding payroll, AP, AR, working with JD Edwards, maintaining and updating files and related systems, along with other general administrative tasks.

**Primary Tasks and Responsibilities**:

- Performs day to day accounting functions such as payroll, accounts payable, accounts receivable, collections, job/labour/equipment cost coding. Liaises with operations and customers to resolve issues or questions.
- Performs required accounting functions and reporting by the required deadlines. Responsible for assisting with period end activities, answers questions, provides reports/data as required.
- Completes human resources/payroll functions at the divisional level by performing duties such as tracking recruitment, on-boarding new hires or recalled workers, setting up and managing employee/payroll files and related documentation including ROEs and employment letters, administering benefits, staff payments, garnishees, WCB, union remittances.
- Performs a variety of administrative tasks related to job/project files such as setting up jobs in JDE, maintaining related job files and documentation, ensuring appropriate cost coding for labour, equipment and other expenses, assisting with invoicing and collections.
- Assists key internal and external stakeholders such as the operations, and vendors, providing information and updates as necessary.
- Answer phones and direct company inquires as needed.
- Perform other related administrative or project based duties as assigned.

**Qualifications and Experience**:

- Grade 12 graduation; completion of an accounting program preferred.
- Minimum 2 years experience with payroll functions.
- Minimum 2 years experience related to general office administration.
- Demonstrated ability to use Outlook, Excel, Word, Access, and JD Edwards.
- Ability to self-manage, work independently and participate in a team environment.

**Salary**: $45,000.00-$55,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Wellness program

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Overtime pay

**Experience**:

- Payroll, A/P and A/R: 3 years (required)

Work Location: One location

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