Executive Assistant

5 days ago

Remote, Canada VORTEX FIRE CONSULTING INC Full time

Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on

Vortex Fire is looking for an Executive Assistant to join our growing team. We’re a company that helps architects and designers attain permits for large complex projects We’re a team united by our shared values of attention to detail, and adding as much value to the world as we can in every interaction we have.

We’re a fully remote startup with a team of 14, growing and taking on new challenges every day.

You’d make a great fit for this role if...

You’re good at:

- Organizing all things in life
- Moving fast with mínimal/no errors
- Technology and determined to learn new things quickly
- Being extremely adaptable and cost-effective

Extra awesome
- You’re highly adaptable and driven
- You have a never say never attitude
- You’re able to catch even the smallest grammar mistakes
- You can manage many projects at once and are super organized

**What you'll do**

The daily responsibilities in this role include, but are not limited to:

- Providing strategic administrative and project management support for the executive.
- Scheduling internal and external meetings.
- Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
- Setting up eSignature documents and ensure proper completion.
- Initiating and completing orders and purchases.
- Booking travel and accommodations and meticulously filing expenses. Extra bonus, you find the best deals.
- Planning and executing various team events and off-sites.

**What you’ll need**
- Recent experience in administrative support, reporting to one or more executives
- Experience working with executives in a rapidly growing environment preferably in in consulting/agency environments.
- A can-do attitude and natural ability to adapt in a dynamic environment.
- Excellent written and verbal english communication skills

**Why join us**

Working at Vortex Fire can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

- Flexible work hours
- Opportunities to get involved in various projects and expand your skills and experience
- Competitive compensation
- Lots of autonomy over how and where you work

**Up for the challenge?**

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Disability insurance
- Vision care
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: Remote

  • Executive Assistant

    14 hours ago

    Remote, Canada Jobvite Full time

    **#Description#** **A Bit About Us** **The** **Opportunity** Employ is seeking an experienced Executive Assistant to support our Chief Revenue Officer and executive leadership team. This will be your role-helping our executive team reclaim their time, efficiency, and maximizing the productivity of the executive team through strategically and methodically...

  • Executive Assistant

    4 days ago

    Remote, Canada Mirae Talent Full time

    **Executive Assistant/Special Assistant** **Part time, **Contractor 10-15 hours/week **Location**:Preference (Toronto, ON) **Overview**: - mix of executive assistant and social media tasks - Time: flexible + Thursday 5:30pm-8:15pm - Some tasks are administrative in nature and some are hands on (roll up your sleeves) in nature. **Executive...

  • Executive Assistant to CEO

    2 weeks ago

    Remote, Canada IBITS Canada Full time

    Job OverviewWe are seeking a highly organized and proactive Executive Assistant to support the CEO of our organization. The ideal candidate will possess strong administrative skills, excellent communication abilities, and the capacity to manage multiple tasks efficiently. This role requires a detail-oriented professional who can handle confidential...

  • Executive Assistant

    2 weeks ago

    Remote, Canada Good People Record Co. Full time

    This is a dynamic support role which is intergral to our fast paced work. On a daily basis there are many projects ranging in scale that must be executed. This role reprorts directly to senior management and involves and entails the following tasks and responsibilties: - Assist with scheduling for the team - Note taking in meetings - Organize files...

  • Executive Assistant to General Partners

    2 weeks ago

    Remote, Canada Tacenda Capital (VCC) Inc. Full time

    **Location**: Canada **Company Description**: Tacenda Capital (VCC) Inc. is a prominent venture fund committed to empowering innovative startups in sectors like technology, healthcare, clean energy, etc. Our approach goes beyond financial investment, providing strategic guidance and building a supportive ecosystem for our portfolio companies. We are...

  • Executive Assistant New York

    2 weeks ago

    Remote, Canada Standard 1870 Inc. Full time

    Job Overview: **Responsibilities**: - Manage executive calendars, including scheduling meetings and appointments - Prepare and organize documents, reports, and presentations - Coordinate travel arrangements and accommodations - Handle incoming and outgoing correspondence - Assist with financial tasks such as expense reports and invoicing - Maintain office...

  • Office Administrator/executive Assistant

    2 weeks ago

    Remote, Canada Engineering Security Systems Full time

    We are seeking an Office Administrator or Executive Assistant for an established 30 year old Alarm and Security company based out of Vaughan and the GTA. Some responsibilities include: - General office administrator duties - File management - Proposal and agreement preparation - Invoicing - Assisting the operations manager **Skills**: - Integrity and...

  • Executive Assistant

    6 days ago

    Canada - Remote FirstPrinciples Full time

    About FirstPrinciples:FirstPrinciples is a non-profit organization building an autonomous AI Physicist designed to advance humanity's understanding of the fundamental laws of nature. Our goal for the AI Physicist is to achieve a breakthrough that unifies quantum field theory & general relativity and to explain the deepest unresolved phenomena in our universe...

  • Personal Executive Assistant to the President

    2 days ago

    Remote, Canada RedHawk Survival Training Institute Inc Full time

    Elite Career Opportunity: Personal Executive Assistant to the President & CEOCanadian Adventure Charters Inc. (CAC)Are you ready to enter a world where elite expeditions, global strategy, high-stakes negotiations, and next-generation innovation converge? This is a rare and prestigious opportunity to work directly alongside a visionary leader—an...

  • Executive Assistant – Founder's Office

    7 days ago

    Remote, Canada ASAN Group Full time

    About ASAN Group Inc.ASAN Group Inc. is a cross‑border CPA firm based in Canada, serving clients across Canada, the US, and India in accounting, tax, and advisory services.[invedus +1]Role OverviewThis is a hybrid Executive Assistant / Founder's Office role supporting the Founder of ASAN Group Inc. in day‑to‑day operations, client coordination, and...