Executive Assistant

7 days ago

Remote, Canada VORTEX FIRE CONSULTING INC Full time

Are you the type of person who jumps in with both feet when it comes to organizing others? Do you thrive on managing multiple demands in a fast-paced environment? Are you lovely to work with? If yes, then read on

Vortex Fire is looking for an Executive Assistant to join our growing team. We’re a company that helps architects and designers attain permits for large complex projects We’re a team united by our shared values of attention to detail, and adding as much value to the world as we can in every interaction we have.

We’re a fully remote startup with a team of 14, growing and taking on new challenges every day.

You’d make a great fit for this role if...

You’re good at:

- Organizing all things in life
- Moving fast with mínimal/no errors
- Technology and determined to learn new things quickly
- Being extremely adaptable and cost-effective

Extra awesome
- You’re highly adaptable and driven
- You have a never say never attitude
- You’re able to catch even the smallest grammar mistakes
- You can manage many projects at once and are super organized

**What you'll do**

The daily responsibilities in this role include, but are not limited to:

- Providing strategic administrative and project management support for the executive.
- Scheduling internal and external meetings.
- Drafting and managing correspondence and communications on behalf of the executive, as appropriate.
- Setting up eSignature documents and ensure proper completion.
- Initiating and completing orders and purchases.
- Booking travel and accommodations and meticulously filing expenses. Extra bonus, you find the best deals.
- Planning and executing various team events and off-sites.

**What you’ll need**
- Recent experience in administrative support, reporting to one or more executives
- Experience working with executives in a rapidly growing environment preferably in in consulting/agency environments.
- A can-do attitude and natural ability to adapt in a dynamic environment.
- Excellent written and verbal english communication skills

**Why join us**

Working at Vortex Fire can accelerate your career and give you the opportunity to work with world-class talent. We’re a team that loves what we do and we all thrive on our ability to make an impact. There are many benefits that come with working with us such as:

- Flexible work hours
- Opportunities to get involved in various projects and expand your skills and experience
- Competitive compensation
- Lots of autonomy over how and where you work

**Up for the challenge?**

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- Disability insurance
- Vision care
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

Work Location: Remote

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