Financial Analyst

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
A Brief Overview
Queen's University IT Services is looking for a financial professional to play a key part in helping the IT Services department in offering the many and varied IT services that contribute greatly to the student learning experience and the teaching and research aspects of the University.

This position performs various accounting and financial administration duties, analyzes information, prepares various financial reports to assist with decision making, and monitors financial activity to ensure compliance with policies, procedures, and other requirements. This position assists departments with preparing and/or monitoring their budgets and overall expenses. This position also provides administrative support and advice as needed.

Reporting to the Director, Operational Oversight, IT Services, the Financial Analyst is responsible for the financial processing and reporting required by the department, including a primary role in supporting the development of the annual budget, tracking of actual costs, and preparing forecasts and other financial analyses as required. The various accounting and financial administration duties include ensuring all financial transactions are accounted for and tracked properly, and performing financial processing including recoveries from other departments, and assisting in the financial aspects of the significant purchasing activities of the IT Services department.

Collaboration and communication are critical to the success of this role. In the course of developing budgets and forecasts, the Analyst will work closely with members of all IT Services directorates and will coordinate activities with multiple external departments such as Financial Services and the Office of Planning and Budgeting. The Analyst is also an important advisor to the IT Services leadership team on matters relating to budget, financial management, policy, and procedures that help to ensure the strategic goals, priorities, and responsibilities of IT Services are achieved.
**Job Description**:
What you will do
- Processes financial transactions, monitors account activity and banking, identifies variances, and prepares journal entries.
- Performs financial administration activities related to budgets and accounts, ensures financial controls are in place, and provides financial process advice in line with university policies and procedures.
- Identifies concerns or irregularities in accounts.
- Gathers and analyzes various types of financial data to support decision making.
- Coordinates information prepared by others to support budget preparation and planning. Liaises with senior staff and external funding agencies with respect to budgets, reporting and audits.
- Approves expenses for daily operations such as purchasing office supplies, software, computers, and furniture.
- Ensures on-going contracts with individuals receive approval and are documented and processed.
- Provides advice and administrative support on the processes and tracking of various development projects and awards.
- Prepares documentation for various tax filings, working with external accountants to ensure proper recording of details.
- Maintains organized electronic and hard copy of financial files for the unit and adhere to internal audit policies.
- Other duties as required in support of the department and/or unit.

Required Education
- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience
- More than 3 years and up to and including 5 years of experience.
- Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements
- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a un