Office Administrator

1 week ago

St Jacobs, Canada Zehr Group Full time

**SUMMARY OF POSITION**:
Responsible for full-cycle office administrative duties, including filing paperwork, answering phone calls, directing them to the right contact, helping with any travel arrangements for company executives, managing executives’ calendars, and restocking office supplies.

**AREAS OF RESPONSIBILITY - TASK DESCRIPTION**
- Initial point of contact for all clients and guests visiting the office
- Receive and redirect as necessary all telephone calls to the main switch line
- Open, date stamp, and deliver incoming mail; organize and send outgoing post, courier
- Make deposits as required to the Company's banking facilities
- Maintain the general filing system and file all correspondence
- Assist in the planning and preparation of meetings and conference calls
- Maintain an adequate inventory of office supplies, coordinate the repair and maintenance of office equipment
- Provide administrative support to the President, other senior leaders, and staff
- Assist in organizing staff events and annual celebrations
- Provide general administrative accounting support, including preparation of invoices
- Observe and practice the highest possible standard of health and safety
- Responsible for the cleanliness of the staff kitchen with the assistance of the cleaning staff
- Perform other related duties as required

**QUALIFICATIONS**

**EDUCATION AND EXPERIENCE REQUIRED**
- Considerable experience related to the duties listed above, normally acquired through the completion of post-secondary education in Business Administration, Office Administration, or closely related discipline and considerable experience providing administrative support
- Experience in construction and real estate business is preferred
- Excellent organizational and administrative skills with the ability to manage multiple tasks and priorities to meet deadlines
- Excellent interpersonal and customer service skills with the ability to deal with all levels of staff, internal and external stakeholders, and the general public courteously and efficiently
- A team-oriented person with demonstrable initiative and excellent attention to detail
- Ability to maintain strict confidentiality and integrity
- Proficient in Microsoft Office products and Teams

**WORKING CONDITIONS - PHYSICAL/MENTAL/SENSORY DEMANDS**
- The nature of the role requires an office presence
- Fast-paced environment
- General office working environment
- Frequent sitting, keyboarding, filing, and data entry
- Frequent communication with internal and external clients
- Attention to detail

  • Office Administrator

    1 week ago

    St. Jacobs, Canada Zehr Group Full time

    Zehr Group is looking for a Office Administrator to join our team, based out of our St. Jacob’s office. Reporting to the Office Manager, this individual will be responsible for full cycle office administrative duties, including filing paperwork, answering phone calls, directing them to the right contact, helping with any travel arrangements for company...

  • Administrative Assistant

    7 days ago

    St. Jacobs, Canada Teletek Structures Inc. Full time

    As an administrative assistant you’re the glue that holds your team together. It’s your job to make sure things are running seamlessly, so that your team can achieve success. It’s an important job. That’s why we need someone like you - organized, consistent, focused on timelines and structure to support the team and detail-oriented - to join us as...

  • Project Administrator

    3 weeks ago

    St. Jacobs, Canada Pressure Vessel Engineering Ltd. Full time

    Administration Full Time St. Jacobs, ON $63,818 - $77,220 CAD per year Pressure Vessel Engineering Ltd. is an employee-owned engineering consulting firm located in St. Jacobs, Ontario, Canada. Founded in 1999, we are a close-knit organization with customers around the globe. Our work spans diverse industries including oil & gas, water filtration, food &...

  • Office Services Assistant

    5 days ago

    St. Jacobs, Canada Home Hardware Stores Limited Full time

    Home Hardware is looking for an **Office Services Assistant **to join our Human Resources Team. Reporting to the Manager, Office Services, you will be responsible for coordinating and administering various functions in support of the Office Services department, while supporting both the office and warehouse Team Members. If you have strong interpersonal...

  • Administration

    2 weeks ago

    St. Jacobs, Canada Manufacturers Automation Inc. Full time

    The **Administrator **is responsible for answering phones and providing excellent customer service. Including order entry, filing, database entry and other general office duties as assigned. This position is also in charge of shipping and receiving of small to medium parcels. Including checking for damaged products, verifying bills of lading with the actual...

  • Administration/logistics

    7 days ago

    St. Jacobs, Canada Manufacturers Automtion Inc. Full time

    The **Administration/Logistics** is responsible for answering phones and providing excellent customer service. Including order entry, filing, database entry and other general office duties as assigned. This position is also in charge of shipping and receiving of small to medium parcels. Including checking for damaged products, verifying bills of lading with...

  • Administrative Officer

    7 days ago

    St. John's, Canada RED PEPPER RESTAURANT Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset **Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as...

  • office administrator

    7 days ago

    St. Catharines, Canada Comfort Inn-St. Catharines Full time

    Overview Languages English Education - Secondary (high) school graduation certificate Experience 1 to less than 7 months On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks - Implement new administrative procedures - Review and evaluate new administrative procedures - ...

  • Office Administrator

    7 days ago

    St. Albert, Canada Roska DBO Full time

    Roska DBO Inc. is currently seeking an **Office Administrator**for our busy client located in St. Albert, AB. This is an office-based position on a Monday to Friday, 8 hours per day schedule. **Responsibilities**: - Provide administrative support with data entry, document review and accounts payable. - Preparation of reports - Data input and analysis -...

  • Benefits and Wellness Administrator

    2 weeks ago

    St. Jacobs, Canada Home Hardware Stores Limited Full time

    If you are committed to and have a passion for enhancing Team Member wellbeing, offer strong administrative skills including attention to detail, organizational and time management abilities, and want to make a difference with your work, we would love to hear from you! **What you’ll do**: - Be responsible for updating and analyzing data, creating reports...