Accounts Receivable/payable Clerk

**Mainland Machinery Ltd.**

**Accounts Receivable/Payable Clerk**

**Business Summary**

Mainland Machinery services complete steel fabrication products and services for the energy, mining, ports & terminals and industrial agriculture industries. Offering benefits, and RRSP contributions, and a variety of interesting and challenging work. We are a growing and expanding company with career advancement prospects

**General Position Summary**

The key role of Accounts Receivable is to ensure we receive payments for the goods and services produced and distributed and records these transactions accordingly.

The key tasks of Accounts Payable are:

- The reconciliation of processed work by verifying entries and comparing system reports to balances
- Charge expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries
- Verify vendor accounts by reconciling monthly statements and related transactions.

**Scope of Responsibilities Include but are not limited to**:

- Maintaining the billing system
- Generating invoices and account statements
- Performing account reconciliations
- Maintaining accounts receivable files and records
- Producing monthly financial and management reports
- Investigating and resolving any irregularities or enquiries
- Assisting in general financial management and analysis
- Reconciles processed work by verifying entries and comparing system reports to balances
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports
- Pays vendors by, scheduling and preparing checks/EFTs, resolving purchase order contract, invoice, or payment discrepancies and documentation, insuring credit is received for outstanding memos and communicates with vendors regarding outstanding payables
- Responsible for issuing stop-payments or purchase order amendments
- Pays employees by receiving and verifying expense reports and requests for advances
- Maintains accounting ledgers by verifying and posting account transactions
- Verifies vendor accounts by reconciling monthly statements and related transactions
- Maintains historical records and files documents
- Disburses petty cash by verifying documentation and recording entries
- Reports sales taxes by calculating requirements on paid invoices
- Protects organization's value by keeping information confidential
- Project set up and tracking in Knowify (An asset)
- Payroll support

**Preferred Qualifications**
- Proficient in accounting and accounts receivable/payable processes
- Experience with accounting software, specifically Quick-Books
- Excellent bookkeeping skills and familiarity with accounts payable
- Excellent negotiation and customer service abilities
- Skilled in data entry, account reconciliation, and financial analysis
- Experience with Knowify an asset

**Minimum Qualifications**
- Intermediate Experience in using Outlook, Word and Excel
- Knowledge of accounting and accounts receivable/payable processes
- Extensive experience with all Quickbooks modules
- Prior knowledge/experience with ADP
- Solid math skills
- Effective phone etiquette, customer service abilities, and communication skills
- Basic Project Accounting

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Additional pay:

- Overtime pay

**Benefits**:

- Dental care
- Discounted or free food
- Extended health care
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- QuickBooks: 2 years (required)
- Microsoft Office: 2 years (required)
- ADP: 2 years (required)

Work Location: In person