Office Assistant

2 weeks ago

Mississauga, Canada Amada Canada Ltd Full time

**Position Overview**

**Duties and Responsibilities**

**Travel & Hospitality**
- Oversee corporate travel (hotels, flights and car rentals) and support employee use of the system
- Greet visitors and customers
- Assist in preparation/coordination including catering, setup, hospitality arrangements

**Sales Administration**
- Prepare sales quotes

**Accounting Support**
- Scan new account documents created into SAP (XD02)
- Create files for customers and file labels for new vendors
- Cross-reference invoices received with PO numbers to verify in SAP and distribute accordingly
- Enter simple payables (non-purchase orders such as freight, hydro, phone)
- Sort numerically month end journal vouchers & filing
- Match invoices with parent company’s payment schedule
- Download data from travel system to match MasterCard statements

**Office** **Administration**
- Process incoming and outgoing mail
- Answer phones calls and redirect as appropriate
- Run errands for the office
- Maintain inventory of supplies for the office, kitchen, washrooms, and promotional items
- Perform office-related secretarial duties and any other tasks as required by management

**Qualifications**
- Competent with Microsoft Office or similar software (i.e. Word, Excel, PowerPoint or comparable)
- Excellent communication - verbal, written, and listening (English required; French an asset)
- Ability to work independently and take initiative with mínimal guidance; self-starter
- Strong interpersonal skills
- Analytical and problem solving capabilities
- Ability to prioritize effectively
- Time, planning and stress management skills
- Organized
- Detail-oriented
- Previous experience in office administration is an asset

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

We are an equal opportunity employer.

If you require any reasonable accommodation please contact us. Requests for accommodation will be considered on a case-by-case basis.

**Job Types**: Part-time, Permanent

**Salary**: $25,500.00 per year

Expected hours: 20 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)
- Sales administration: 1 year (preferred)

**Language**:

- French (preferred)

Ability to Commute:

- Mississauga, ON L5T 2T3 (required)

Work Location: In person

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