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Club Resources Coordinator
2 weeks ago
The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
**Position title**: Clubs Resources Coordinator
**Reports to**: Vice President, Administration
**Employee status**: Hourly Exempt, Appointed
**Length of term**: August 15, 2025 - April 30, 2026
**Hours per week**: 15 hours per week
**Compensation**: $19.00 per hour
**Position Purpose**:
The Clubs Resources Coordinator manages the Clubs Resources Commons and its equipment rental program to ensure efficient operations and broaden access for student clubs. This position enhances the Commons as a hub for student connection by developing inclusive programming and facilitating club engagement. By activating the space through events and services, the role contributes to a stronger, more connected club community.
**Responsibilities**:
- Spearheading the orientation of the space to clubs and students (e.g., procuring materials, working on programming for clubs and students, etc.).
- Oversee general maintenance of the space, ensuring it remains accessible, welcoming, and functional.
- Maintain regular office hours for equipment pickup and club support.
- Design and deliver inclusive programming and a public calendar of events.
- Administer the rental service, including tracking inventory, usage, and booking logistics.
- Address and resolve conflicts related to misuse of the Centre or its equipment in a timely and professional manner.
- Attend weekly meetings and report on activities.
- Coordinating with the Marketing & Communications department for advertising events.
- Sits on the Clubs and Societies Committee and contributes to broader club support initiatives.
- Prepare a transition report for successor.
- Works with the AMS mission statement and values to operate a successful department.
- Assist the Vice-President Administration as required.
- Uphold the AMS’s mission, values, constitution, and Strategic Plan.
- Other duties as required.
Qualifications and Experience
- Must be a currently registered student at UBC Vancouver or one of its affiliated colleges
- May not be an executive of an AMS Club, Constituency or Resource Group
- Strong public relations, teamwork, and organization skills
- Professional conduct
- Strong interpersonal and communication skills
- Organized, punctual, and detail-oriented
- Ability to work independently while contributing to a collaborative team culture
- Enthusiastic, open-minded, eager to get involved and take initiative
- Strong problem-solving abilities and sound judgment in resolving issues
- Interest in community building is an asset
**To Apply**:
Please submit a resume and cover letter. Applications without a cover letter will not be considered.
**Application deadline**: 11:59pm August 4, 2025
At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.
