Executive Assistant

1 day ago

Mississauga, Canada BoomerangFX Full time

**Position Overview**:
**Key Responsibilities**:

- **Executive Assistance**:

- Provide high-level administrative support your executive, including calendar management, scheduling meetings, and coordinating travel arrangements.
- Prepare and organize documents, reports, and presentations for executive meetings and appointments.
- Act as a liaison between your executive and internal/external stakeholders, handling correspondence and inquiries promptly and professionally.
- Assist with special projects and initiatives as assigned by executives, ensuring deadlines are met and objectives are achieved.
- **Office Management**:

- Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt of supplies.
- Manage incoming and outgoing mail and packages, including sorting, distributing, and processing shipments.
- Maintain office cleanliness and organization, including common areas, meeting rooms and grocery orders.
- Handle general administrative tasks such as filing, copying, scanning, and data entry.
- Collaborate with team members to support various administrative needs and initiatives across the organization.

**Qualifications**:

- Proven experience as an executive assistant or office administrator, preferably in a fast-paced environment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Detail-oriented with a high level of accuracy in all tasks.
- Proactive problem solver with a positive attitude and a willingness to learn.

This position is 5 days in office - no hybrid or remote option offered.

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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