Executive Assistant

2 weeks ago

Mississauga, Canada HealthHub Solutions Full time

**Job Overview**

The Executive Assistant will provide administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Executive leadership (ELT) and senior management teams (SMT) organizes and coordinates executive outreach and external relations efforts. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment and confidentiality in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

**Responsibilities and Duties**
- Provides administrative support to ensure efficient operation of office
- Visitor coordination with the ELT
- Meeting coordination
- General office duties as required
- Order and maintains office inventory level in consultation with the warehouse inventory control personnel as well as placing orders for supplies, if required
- Maintains a high level of confidentiality and discretion in business dealings
- **Non Disclosure Agreement and bonding required**
- Organize calendars and schedules, assessing priority and resolving any scheduling issues
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
- Arrange travel and accommodations for executives, as requested.
- Prepare expense reports for the CEO, as requested
- Excellent communication and time management skills; proven ability to meet deadlines
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements
- Demonstrated ability to provide flexible working relationships in office and remotely.
- Other assigned duties as may be required

**Qualifications**
- 5+ years of related experience required in working in an executive assistant role supporting Executives.
- Proficiency with office software like Microsoft Office Suite
- Written and verbal communication
- Organization skills
- Problem-solving skills
- Flexibility
- Time management skills
- Attention to detail
- Resourcefulness
- French Language proficiency, an asset

Position is on-site 3-4 days per week.

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