Executive Administrative Assistant

3 days ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
Reporting to the President and CEO, the **Executive Administrative Assistant** provides administrative support to the Board of Directors, and back up support to the Office of the President & CEO.

**Qualifications**:
**Education**:

- Graduate of a post-secondary program with a focus in office administration or equivalent

**Experience**:

- 3 - 5 years’ experience supporting a senior level manager/executive
- Experience working with Board of Directors a strong asset

**Competencies**:

- Must have knowledge of governance practice and processes
- Must be a self-starter with a positive nature, pleasant disposition, a can-do attitude and be a strong team player
- Displays self-confidence, high level of professionalism and maturity in all activities
- Demonstrated commitment to maintaining strict confidentiality
- Demonstrated organizational, analytical, intuitive, and problem-solving skills
- Must be detail orientated with demonstrated ability to prioritize and function effectively in a very busy and dynamic environment
- Must be flexible and adaptable to changing priorities
- Demonstrated ability to work both independently and collaboratively as part of a team
- Excellent verbal, telephone and written communication skills
- Excellent composition skills in developing reports, minutes, correspondence, etc.
- Event coordination and meeting planning
- Must be able to work flexible hours outside the regular workday

**Responsibilities**:

- Provide administrative support to the Board of Directors and back up support to the Office of the President & CEO
- Prepare and distribute Board, Board Committee and various other committee meeting packages
- Attend, organize and support Board and Committee meetings and take and prepare accurate, thorough and complete minutes, distribute and follow up on action items for future agendas (must have a flexible schedule to attend meetings outside of the normal workday)
- Maintain effective information management processes (paper and electronic)
- Drafting and proofing correspondence, presentations, reports, invoices, etc.
- Coordinating and setting up internal/external meetings on a priority basis, handling scheduling conflicts, meeting room logistics, equipment / meal / presentation needs, and travel arrangements
- Interacting with internal/external stakeholders with a high degree of professionalism

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