Executive Administrative Assistant

Discover a career you love and are uniquely gifted at, in a dynamic, fulfilling, and supportive/collaborative environment that offers incredible opportunities for personal development and career growth. We believe that every human should have the potential to be successful. We thrive on designing and maximizing our circle of influence to create a bigger and better future for our employees, through our 4 company core values: (i) unleashing your Unique Ability® (ii) commitment to excellence, (iii) servant leadership and (iv) delivering happiness.

Rock Solid Supply Inc. (RSS) is a privately owned manufacturer and distributor of bathroom vanities and accessories to retailers across Canada. RSS is looking for a motivated and highly organized individual to fulfil the role of **Executive Administrative Assistant**.

**Job Summary**:
The Executive Administrative Assistant will provide administrative support to the Executive Team (CEO/Visionary, COO/Integrator and Controller/Finance) and will functionally report to the COO/Integrator.

**Responsibilities**:

- Manage the COO and CFO’s business calendar and contacts.
- Maintain confidential information for the business, executive and leadership team and ensure information is handled discretely and appropriately.
- Coordinate executive travel arrangements and manage changes/rescheduling to travel, if required.
- Completing monthly expense statements for the executive team.
- Manage scheduling, meeting coordination, and maintain meeting agendas for the executive team.
- Organize and book meetings involving external parties: shareholders, high-level clients, and consultants/partners.
- Provide executives with documentation needed for meetings and correspondence with the business.
- Prepare letters, agendas, briefing notes and minutes of meetings, as well as employee memos as required.
- Delegate and follow up on action items that fall within realm of responsibility.
- Proactively coordinate and engage with the Culture Team/Social committee in planning and organizing company events and team activities.
- Special Projects as assigned by the executive team.

**Qualifications-What it takes to succeed**:

- 5+ years’ experience or equivalent in an administrative and executive support level capacity with increasing responsibilities.
- Excellent business acumen and ability to exercise tact, sound judgement and prioritization.
- Able to observe and maintain the utmost confidentiality.
- Highly organized and detailed oriented. Able to multi-task and keep track of communications and commitments.
- Strong execution skills, able to work within a fast-paced environment, with the ability to adhere to deadlines.
- Analytical and can demonstrate ability to improve processes.
- Clear communicator (oral and written).
- Effective interpersonal skills.
- The ability to be a team player who thrives in a collaborative work environment and is motivated by team success.

**What’s in it for YOU**:

- Discover your Unique Ability®
- Quarterly Reviews, 90-day cadence to reset objectives and key results
- 360 Reviews - self/manager review, peer reviews and upward reviews of your manager
- Comprehensive health and dental benefits plan
- Life insurance and disability coverage
- Employee Assistance Program (EAP)
- Employee Excellence Program - recognition & rewards
- Employee referral program
- Culture & Social committee events
- Opportunities for learning and growth: Education Reimbursement program, online courses via Coursera, RSS Library, Lunch & Learns.
- **We thank you for your interest in this position Only successful applicants will be contacted.**_

At RSS we are dedicated to fostering a diverse, inclusive, and authentic workplace which empowers resourceful people to build their best future. If you have any requests or requirements to support you throughout any part of the recruitment process, please let our Human Resources team know.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- Store discount
- Tuition reimbursement
- Vision care
- Wellness program

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Barrie, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative: 5 years (preferred)

Work Location: One location