Executive Assistant

About the Organization

The Barrie Area Native Advisory Circle (BANAC) is an Indigenous governed, Indigenous led regional social planning and development organization. The BANAC service region now covers Simcoe County, Muskoka, and the northern York region. BANAC works in cooperation with Indigenous communities and non-Indigenous organizations to address community-identified priorities through coordinated planning, implementation and evaluation. BANAC has a mandate to support the continued promotion of Indigenous lifelong learning and community wellness through self-determination and community participation.

BANAC offers many innovative programs and services including Aging Well Senior Supports, Bebminot Family Wellness, the Biinoojinsauk Child Care Centre, Maapii Enjii Zaagi Gaazwad and the Mamaway Wiidokdaadwin Indigenous Interprofessional Primary Care Team. Mamaway Wiidokdaadwin offers a wholistic approach to wellness that includes traditional healing practices in primary care, community clinics, addiction and recovery services, counselling programs, midwifery, land-based healing programs, and community health promotion.

About the Role

This position operates within an Indigenous-led and Indigenous-governed organization that is accountable to the communities it serves. Work is grounded in the principle of Indigenous Health in Indigenous Hands, ensuring that all programs and services are developed, delivered, and evaluated under Indigenous governance structures and community direction. In alignment with Indigenous and provincial standards, the organization upholds excellence in care, accountability, and compliance while centering on Indigenous knowledge systems, cultural safety, and self-determination in health and social service deliverables.

All employees are required to participate in organizational Indigenous Cultural Safety training and to engage in ongoing reflexive practices as part of their professional development. This includes a commitment to examining personal and systemic biases, deepening understanding of Indigenous histories and experiences, and ensuring that service delivery aligns with the values of respect, reciprocity, and wholism that guide the organization’s work.

The Executive Assistant provides high-level administrative support to the Executive Director of Mamaway Wiidokdaadwin and on occasion the other members of the Operations Team. This role involves coordinating meetings, managing schedules, and assisting with project planning, execution, and reporting, while ensuring deadlines are met and communication flows effectively and in a timely manner. The Executive Assistant plays a key role in document management, supporting meeting functions, all while fostering collaboration and maintaining professional relationships with internal and external stakeholders.

The Executive Assistant plays a pivotal role in providing comprehensive administrative support to promote the efficient and proactive operations of the Mamaway Wiidokdaadwin health services. The Executive Assistant requires strong organizational skills, attention to detail, and the ability to maintain confidentiality. The Executive Assistant is critical in maintaining effective communication, coordination, and organization within the Operations Team and across the organization. The Executive Assistant will be expected to work virtually, in-person and in-community settings across the Simcoe County region with a base location in Orillia.

What You Bring

- Post-secondary education (degree or diploma) in a related field.

- Minimum three (3) years related experience in a not-for-profit or healthcare-related sector.

- Experience working with Indigenous organizations considered a strong asset.

- Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

- Strong English communication skills, both written and verbal.

- Proficient in Microsoft 365 applications, including Teams, Word, Excel and PowerPoint.

- Understanding of cultural safety and trauma-informed care principles.

- Ability to work independently with minimal supervision, as well as collaboratively within a team environment.

- Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.

- Knowledge of Indigenous cultures, traditions, and life promotion is considered a strong asset.

- Works with a sense of urgency.

- Strong interpersonal skills including active listening skills.

What We Offer

Our work is accountable to Indigenous communities, guided by relationships, knowledge, and practices that shape how we serve and learn together. Joining the BANAC team means contributing to work that is community-driven, relational and grounded in Indigenous values of respect, reciprocity, and wholism. We work alongside community members, Indigenous organizations and the broader community to ensure our programs reflect the voices and strengths of those we serve.

We provide a generous group health benefits package, participation in HOOPP, paid vacation, cultural leave days, extended holidays, professional training opportunities and the opportunity to work in a dynamic community-based supportive work environment.

Information About Working at BANAC Mamaway Wiidokdaadwin

- Work is typically performed in BANAC clinics, offices and / or in community settings.

- Regular travel to meetings and communities is required; access to a personal vehicle is considered an asset.

- Regular overtime work may be required to accommodate business needs and BANAC team members enjoy a flexible work schedule.

- BANAC work site locations are periodically exposed to smoke due to the burning of sacred medicines: tobacco, sweet grass, sage and / or cedar.

All pertinent employment conditions are specified within the employment agreement with BANAC and include the following:

- Ability to attend all BANAC worksite locations is required

- Valid C.P.R. and A.E.D. Certificates are required

- Valid Class G Ontario Driver’s License is required

- An up-to-date clear Vulnerable Sector Check is required

Applying to this Job

The position is open to all those interested even if they do not meet all the qualifications listed. At BANAC we recognize that lived experience can provide knowledge and skills equivalent to formal education and / or professional experience. Individuals who have relevant community connections, lived experience, and / or cultural knowledge that align with the job’s responsibilities are strongly encouraged to apply. To further promote our accountability to the Indigenous communities we serve and to ensure services align with the values of respect, reciprocity, and wholism that guide the organization’s work, preference will be given to candidates of Indigenous ancestry. BANAC strongly encourages applicants to self-identify within the application process.

Please apply directly on the Barrie Area Native Advisory Circle careers site at www.banac.on.ca/careers.

Accessibility and Accommodation

Barrie Area Native Advisory Circle is committed to providing accessible employment practices that are compliant with the Accessibility for Ontarians with Disabilities Act. If you require accommodation for disability during any stage of the recruitment process, please advise the Human Resources Department at HR@banac.on.ca.

Disclaimer

This job posting indicates the general scope and level of work expected. It is not designed to cover or contain a comprehensive listing of all activities, duties and / or responsibilities that will be required by the incumbent. The incumbent may be asked to perform other duties as required to support business needs.

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