Current jobs related to Programming and Events Assistant - Edmonton - Grindstone Theatre Society
-
Event Staff
2 weeks ago
Edmonton, Canada Rendezvous Wedding & Events Full timeRendezvous Wedding & Events is a leading wedding and decor company leading luxury event design since 2006. We are hiring Event Set-Up & Teardown personnel. The Events Crew members are responsible for ensuring overall appearance of events are set-up and taken down according to schedule. **The Role** **Responsibilities** - Assist with heavy manual tasks...
-
Delivery Driver/event Equipment
1 week ago
Edmonton, Canada River City Events Full time**ARE YOU AWESOME? EVERYBODY LOVES A PARTY!** Many key elements to a successful event exist, but River City Events' secret is our amazing people. We'd love to hear from you if you are passionate about events and people! River City Events seeks a highly motivated Delivery Driver/Event Equipment & Tent Installer with a positive work ethic who is eager to...
-
Event Staff
1 week ago
Edmonton, Canada Lantern Events Inc. Full time**Now Hiring for Pumpkins After Dark Edmonton!** Pumpkins After Dark is a family friendly fall festival. The event is an art installation walk-through with 10,000+ hand-carved pumpkin displays. **Event Schedule - Open to Public**: ~September 26 - 28 | _7:30pm - 11:00pm_ ~October 2 - 5 | _7:15pm - 11:00pm_ ~October 9 - 12 | _7:00pm - 11:00pm_ ~October 16 -...
-
Maintenance & Facilities Assistant
7 days ago
Edmonton, Canada River City Events Full time**ARE YOU AWESOME? EVERYBODY LOVES A PARTY!** There are many key elements to a successful event, but River City Events secret is our amazing people. If you are passionate about events and people, we'd love to hear from you! River City Events is seeking an extremely motivated and energetic Maintenance & Facilities Assistant who is eager to learn and has a...
-
Edmonton, Canada The Institute for Performance and Learning Full timeOur Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships...
-
Edmonton, Canada The Institute for Performance and Learning Full timeOur Purpose Mastercard powers economies and empowers people in 200+ countries and territories worldwide. Together with our customers, we’re helping build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and innovation, partnerships...
-
Event Assistant
7 hours ago
Edmonton, AB TK L, Canada Alberta AdaptAbilities Association Full timeEVENT ASSISTANTMeet AdaptAbilities. We provide meaningful programs for children and youth with disabilities.Why Work with Us?A career with AdaptAbilities gives you purpose and creates meaning in your everyday lifeOur work will leave you with a feeling of job satisfaction and pride you won't get at other jobsIt's the feeling of making a difference in the...
-
Edmonton, Canada The Institute for Performance and Learning Full timeA global technology company is seeking a Manager for their Thought Leadership Program Design and Event Delivery. This role involves shaping and scaling thought leadership programs, utilizing data-driven insights, and enhancing existing offerings. Ideal candidates have experience in program development, strong relationship-building capabilities, and a...
-
Edmonton, Canada The Institute for Performance and Learning Full timeA global technology company is seeking a Manager for their Thought Leadership Program Design and Event Delivery. This role involves shaping and scaling thought leadership programs, utilizing data-driven insights, and enhancing existing offerings. Ideal candidates have experience in program development, strong relationship-building capabilities, and a...
-
Program Assistant
6 days ago
Edmonton, Canada Brain Care Centre (BCC) Full time**About Us**:Brain Care Centre (BCC) exists to give those impacted by acquired brain injury the supports they need to overcome limitations, reconnect, rebuild, and thrive in the community. BCC is a registered charitable not-for-profit organization and serves the spectrum of brain injury from mild to severe. **Role**:Reporting to the HR and Volunteer Program...
Programming and Events Assistant
7 hours ago
**JOB POSTING - Programming and Events Assistant**
We are seeking an organized, passionate and reliable arts administrator for the Programming and Events Assistant role, to join our team and play a crucial role in the planning, execution, and management of The Grindstone Theatre calendar programming, our Festivals and Events. The Programming and Events Assistant will work closely with the General Manager/Festivals and Events Producer and our Producer clients to book shows and rentals into The Grindstone Theatre, including coordinating contracts with artists/producers, marketing and promotion for Arts Presenting and organizing the performance schedule for one of Edmonton’s busiest venues. Additional tasks may include overseeing marketing, sales, sponsorship, contracts, and a wide variety of responsibilities to ensure the success of the venue and our Grindstone Produced Festivals and event projects.
**Roles and Responsibilities**
**Programming**:
- Coordinating contracts with returning and new show producers
- Send welcome packages and collect relevant images and write ups for every show.
- Coordinating show scheduling on Google Calendar, Programming spreadsheets, Ticketing sites (Showpass), Chalkboard calendar and website Calendar
- Manage deadlines for getting show tickets on sale for specific projects and shows (ideal 3 month lead time minimum 4 weeks)
- Communication and updates with artists/producers including updating producers on ticket sales and encouraging additional sales and marketing
- Liaising between Producers and the venue (box office employees and venue management)
- Coordinating the marketing that falls under Grindstone Arts Presenting - This includes website updates (WIX), social media, and print materials
- Updating weekly payout report spreadsheets for show Producers
**Festival and Events Planning**:
- Work with the AD/GM and internal ensemble to gather show information and create a performance schedule.
- Help the Festival and Events Producer create and manage a budget for each event which should forecast ticket sales and is used to keep track of expenses throughout the project.
- Create and execute performer contracts
- Assist with the development and implementation of a comprehensive marketing and sales plans to promote upcoming festivals and events.
- Set measurable sales goals and push marketing efforts to reach those goals
- Coordinate with graphic designers, photographers, videographers, editors and creative staff to create marketing materials, including videos, posters, billboards, flyers, press releases, and social media content.
- Distribute print materials such as posters, handbills and large format signage
- Manage communications with all marketing and advertising buys
- Coordinate with vendors, photographers, videographers, designers, technicians, and more to ensure the smooth execution of events.
- Create and send out media press releases
- Work with the Marketing staff to create and post video and social media content
- Find partnership and outreach opportunities to attract new audiences
- Research and identify potential sponsors, donors, and funding opportunities to support the specific productions and initiatives.
- Develop sponsorship packages and proposals tailored to the needs and interests of prospective sponsors.
- Coordinate sponsorship activations and benefits, including logo placement, advertising opportunities, and VIP experiences.
- Assist with grant reporting as needed
**Qualifications**:
- Bachelor's degree or Diploma in Theatre Arts, Arts Administration, Marketing, Business, or related field.
- Suggested 3-5 years of experience in administrative assistance, event production or related roles.
- Strong understanding of marketing principles and techniques, with experience in digital marketing, social media, and audience development.
- Excellent communication and negotiation skills, with the ability to build and maintain relationships with diverse stakeholders.
- Detail-oriented with strong organizational and project management skills.
- Experience drafting and reviewing contract agreements.
- Passion for the arts, with a commitment to supporting and promoting creative expression.
**How to Apply**:
**POSITION DETAILS**
**Schedule/Wage**:
- $18/hour
- 25-40 hours per week
- Estimated hours are 11AM - 6PM Monday to Friday but will vary depending on the time of year and executing events
- Health benefits after 6 months of employment
- Opportunity for growth towards management in these related departments
Pay: From $18.00 per hour
Expected hours: 25 - 44 per week
Schedule:
- Monday to Friday
- Weekends as needed
Licence/Certification:
- Drivers license (preferred)
**Location**:
- Edmonton, AB T6E 1W7 (preferred)
Work Location: In person
Application deadline: 2025-02-12
Expected start date: 2025-02-17
