Property Manager Assistant

2 weeks ago

Midland, Canada Shoreline Property Full time

**Position: Property Manager Assistant**

**Shoreline Property Management is a fast growing, locally operated Midland company. We believe in making a positive difference in the lives of staff and clients. We are seeking a dedicated full-time Property Manager Assistant for our expanding office who will contribute to our commitment to excellence in property management.**

**DUTIES TO INCLUDE**:

- **Formatting and revising various documents (i.e. meeting agendas, form letters, etc.)**:

- **Respond to inquiries from clients & trades**:

- **Maintain & update various lists and databases (i.e. parking list, locker list, key/fob list, rental list, etc.)**:

- **Assist with maintenance task generation and coordination of same**:

- **Assist with arranging move-in and move-out of tenants**:

- **Review applicant submissions and complete screening**:

- **Conduct unit showings**:

- **Request quotes & order items and/or services on behalf of the property manager and maintenance staff**:

- **Data Entry - Enter account information into a property management software, update various databases of information**:

- **Scanning & Filing - Hardcopy filing, scanning & electronic filing of electronic documents**:

- **Record Keeping - Ensure accurate & comprehensive records of properties are maintained; organize secure destruction of documents, when required**:

- **Assist Reception and the Conveyancing Department during periods of work overflow**:

- **Proficient use of office equipment & software - including but not limited to Windows, Microsoft Office,.pdf editor, photocopier, telephone system, postage machine.**

**THE APPLICANT MUST MEET THE FOLLOWING CRITERIA**:

- **Excellent organizational skills with proven attention to detail.**:

- **Strong interpersonal communication skills to successfully work with a team of property managers and clients.**:

- **Must have at least two (2) years of administrative and/or property management experience. Previous industry experiences an asset.**:

- **Ability to work in a fast-paced environment.**:

- **Excellent written and verbal communication skills with a great command of the English language. Other languages an asset.**:

- **Good understanding of basic mathematics & ability to complete calculations accurately.**:

- **Resourcefulness and exceptional time management skills.**:

- **Expert understanding of Microsoft Office software, including Microsoft Word, Excel & Outlook. Excellent typing skills.**:

- **Technical ability to perform tasks such as electronic filing, basic website maintenance, password protection, document formatting, document merging, electronic signatures, etc.**:

- **Strong multitasking skills with a high degree of accuracy.**:
**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Paid time off

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Administrative: 2 years (required)

Work Location: In person

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