Confidential Assistant to Associate Dean

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global. Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything. **The opportunity**: The University of Manitoba is looking for a Confidential Assistant to the Associate Deans. This position at the Asper School of Business provides crucial organizational and administrative support, working with mínimal supervision. This role involves managing confidential academic, personnel, and financial matters while exercising independent judgment. Strong communication skills are essential, and the incumbent must be knowledgeable about University policies, procedures, and relevant agreements. The position also includes tasks such as generating Concur claims for the Associate Deans and ensuring efficient operations within the Dean's Office. A "team" approach is vital for ensuring the effectiveness of the office, and the ability to manage heavy workloads and multiple time-sensitive projects is necessary. The role requires excellent prioritization skills to meet the demanding schedules of the Associate Deans. Maintaining diplomacy and discretion when interacting with University staff, students, and external stakeholders is critical for the success of the position. **The qualifications and experience we’re looking for**: - Completion of a post-secondary diploma or degree in a related discipline required - Minimum of 5 years senior-level administration/ confidential - secretarial experience required Experience working with sensitive and confidential information required - An acceptable equivalent combination of education and experience may be considered - Excellent verbal and written communication skills required - Excellent interpersonal skills required - Strong organizational and time management skills required - Tact, diplomacy, flexibility, and the ability to maintain confidentiality required - Proven knowledge of current computer software technology required - Work independently in a busy environment required - Ability to exercise tact and flexibility when dealing with sensitive issues required - Work under pressure and manage a heavy workload required - Work effectively with all levels of faculty, staff, and students in a variety of solutions required - Work harmoniously with faculty and staff required - Satisfactory work record, including satisfactory attendance and punctuality, is required **Why the University of Manitoba?** Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes: - Comprehensive group benefits and pension plan. - Competitive vacation time. - Employee and Family Assistance Program. - A full spectrum of professional development opportunities. **Closing Date: March 3, 2025** The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities). If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act_ (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process. Pay: $49,519.19-$69,326.87 per year Schedule: - Monday to Friday Work Location: In person Expected start date: 2025-03-17