Executive Assistant to The Dean

_**Executive Assistant to the Dean**_

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Executive Assistant (EA) to the Dean provides high-level, confidential administrative support to the Dean of the College of Community & Global Health (CCGH) and the Dean’s Office. As the primary point of contact, the EA ensures the smooth coordination of the Dean’s schedule, communications, meetings, and daily operations. This role is integral to supporting the strategic, operational, and collaborative functions of the College. It also involves project coordination and administrative support across a range of College priorities, requiring a strong understanding of University of Manitoba policies and procedures, and the ability to exercise sound judgment in a dynamic, fast-paced environment.

**The qualifications and experience we’re looking for**:

- Undergraduate degree in a relevant field and a minimum of 3 years of experience in a senior administrative or executive support role.
- Proven experience supporting senior leadership in a complex organization, with a high degree of discretion, professionalism, and judgment.
- Familiarity with university governance, administrative structures, and decision-making processes is an asset.
- Experience preparing briefings, agendas, and official correspondence, with sensitivity to institutional tone and context.
- An equivalent combination of education and experience will be considered.
- Exceptional communication skills (verbal and written), with the ability to represent the Dean's Office in a professional and inclusive manner.
- Strong organizational and project coordination skills, with the ability to prioritize tasks, manage competing deadlines, and anticipate needs.
- Proficiency with administrative tools and enterprise systems (e.g., Microsoft Office, Adobe, VIP, Concur, EPIC); comfort adapting to new platforms.
- Demonstrated ability to work independently while collaborating closely with others, including in sensitive or high-pressure situations.
- High attention to detail, with sound judgment in managing confidential information and institutional workflows.
- Strong interpersonal skills grounded in cultural humility and a commitment to equity, diversity, inclusion, and accessibility (EDIA).
- Satisfactory work record, including satisfactory attendance and punctuality, is required.
- A demonstrated commitment to EDIA principles and to ongoing professional learning is considered an asset.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: June 23, 2025**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act _(Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Pay: $54,081.76-$75,714.47 per year

Schedule:

- Monday to Friday

Work Location: In person

Expected start date: 2025-06-23