Executive Assistant to The Dean

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

**The opportunity**:
The Executive Assistant to the Dean provides confidential administrative assistance and secretarial support to the Dean of the College of Nursing. The incumbent is responsible for dealing with many highly confidential items which require strict and careful handling of College and U of M procedures. This position requires the ability to exercise considerable independence in judgment and action, and a high degree of tact, diplomacy and discretion in dealing with all levels of University staff, as well as external groups. Oversees the administrative functions of the Dean’s Office, manages the Dean’s schedule and meetings, interprets institutional policies, and supports committee operations by organizing agendas, recording minutes, and tracking action items.

The incumbent is responsible for managing the human resource functions related to UMFA, including promotion and tenure. The incumbent is the College expert on the Academic hiring process and is the main information source to the Dean regarding academic appointments. The incumbent is responsible for the coordination and administration of the academic search process for the College, ensuring that procedures outlined in the UMFA Collective Agreement and policies are adhered to. The incumbent has a strong knowledge of the academic search process and communicates effectively with the Rady Faculty of Health Sciences Human Resource, VP Academic and Provost Office, and HR Service Centre.

**The qualifications and experience we’re looking for**:

- Baccalaureate degree in management, business administration or commerce required.
- Master's degree in related field preferred.
- A minimum of 5 years directly related administrative experience providing senior level executive support is required.
- Experience in dealing diplomatically with the general public, senior leaders, staff, and students is required.
- Experience preparing correspondence on behalf of others in senior positions is required.
- Experience in an academic setting is preferred.
- Experience in human resource management including University of Manitoba collective agreements, specifically UMFA, and knowledge of Human Resource policies preferred.
- Experience with VIP, Aurora, and Concur is preferred.
- An acceptable equivalent combination of education and experience may be considered.
- Superior organizational and time management skills and the ability to work independently as well as in a team environment required.
- Excellent written and verbal communication skill required.
- Must have initiative and ability to anticipate and resolve problems and exercise good judgement.
- Advanced skills in current versions of Microsoft suite of programs (Word, Excel, Powerpoint, Outlook Calendar) and Adobe Acrobat required.
- Detail oriented and must understand the importance of confidentiality is required.
- Ability to establish and maintain good working relationships with all levels of staff, students and the public required.
- Ability to perform efficiently under pressure and adapt to changing workload and priorities required.
- Satisfactory work record, including satisfactory attendance and punctuality, is required.

**Why the University of Manitoba?**

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

- Comprehensive group benefits and pension plan.
- Competitive vacation time.
- Employee and Family Assistance Program.
- A full spectrum of professional development opportunities.

**Closing Date: October 28, 2025**

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexua