Executive Assistant

McKesson is an impact-driven, Fortune 10 company that touches virtually every aspect of healthcare. We are known for delivering insights, products, and services that make quality care more accessible and affordable. Here, we focus on the health, happiness, and well-being of you and those we serve - we care.

What you do at McKesson matters. We foster a culture where you can grow, make an impact, and are empowered to bring new ideas. Together, we thrive as we shape the future of health for patients, our communities, and our people. If you want to be part of tomorrow’s health today, we want to hear from you.

**Responsibilities**
The specific duties generally include but are not limited to the following:

- Agenda and Meeting Management_
- Proactively maintain and manage the schedules of the VP/GM Biopharma Ops and VP INVIVA to optimize their time and efficiency.
- Prepare meeting agendas, coordinate agendas, and dispatch meeting invitations. Book meeting rooms and arrange for resources and other technical or logístical requirements to ensure smooth and efficient meeting facilitation.
- Organize Biopharma Ops team meetings for employees as required by the business.
- Ensure all required meeting materials are ready prior to each occurrence and transcribe meeting minutes, including follow-ups on next steps when applicable.
- Communication_
- Work closely with our internal communication team to prepare internal and external communications via the appropriate channel (media type).
- Prepare confidential correspondence and documentation.
- Manage phone calls, prioritize phone messages and mail, and handle all phone inquiries with professionalism.
- General Administration of Communication Channels, Documents, and Reports_
- Respond to communication requests promptly and professionally.
- Deliver general administrative documents and reports on time, ensuring accuracy and thorough investigation.
- Maintain a vacation list of all direct reporting employees if/when applicable.
- Coordinate all travel arrangements in a timely and cost-effective manner following policy guidelines.
- Prepare expense reports and monthly reports.
- Validate and process invoices for timely approval and payment.
- Consolidate, gather, and integrate presentation material as required.
- Translate documentation between English and French when required.
- Approve, as a delegate, workday entries, expense reports, and vacation requests as per guidelines and direction from managers.
- Obtain signatures for letters within DocuSign and through other approved means.

**Position Requirements & Skills**:

- Experience_
- Minimum 10 years of experience in a similar position supporting an executive.
- Communication Skills_
- Excellent oral and written communication skills (French preferred but not necessary).
- Strong listening skills.
- Clearly communicates with confidence.
- Client Service_
- Service-oriented, assisting our business partners as a top priority.
- Interacts professionally with all stakeholders at all times.
- Responds promptly to requests with accuracy and a courteous demeanor.
- Adaptability_
- Demonstrates flexibility in the face of change.
- Projects a positive demeanor regardless of changes in working conditions.
- Shows the ability to manage multiple conflicting priorities without loss of composure.
- Organization_
- Time Management: Determines the appropriate allocation of time.
- Space Management: Maintains a clean and organized office, appropriately handles paperwork, and maintains control over the physical environment.
- Task Management: Balances conflicting priorities and meets critical deadlines.
- Proactive Anticipation of Needs_
- Demonstrates the ability to foresee problems and prevent them by taking action.
- Utilizes analytical skills and a broad understanding of the business to effectively interpret needs.
- Broad Understanding of Business Concepts_
- Demonstrates an awareness of fundamental business principles and an understanding of the overall industry in which the business operates.
- Team Player_
- Works as an active team member, willingly providing backup support for co-workers when appropriate, covering for vacations and days off, and actively supporting group goals.
- Computer/Technical Skills_
- Displays proficiency with standard Microsoft Windows and Office software, including Excel, PowerPoint, and Teams.
- Demonstrates proficiency by quickly adapting to new technology and acquiring new technical skills (e.g., video conferencing, presentations in town halls, etc.).
- Judgment_
- Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction.
- Refers problems/issues to the appropriate person(s) when necessary.
- Works effectively without constant and direct supervision or guidance.
- Uses discretion and keeps information confidential.

Career Level - IC Business Support - B5

We are proud to offer a competitive compensation package at McKesson as part of our Total Rewards. Th