Administrative Assistant, Administration Office

4 days ago

Richmond Hill, Canada Mon Sheong Foundation Full time

**Position Summary**:
Reporting to the Administrator of the Home, the incumbent is responsible for providing administrative assistance to the Administrator in order to support overall operations. The incumbent is also responsible for providing guidance and support to the receptionists.

**Main Duties**:

- Coordinate and monitor programs and services.
- Provide administrative support including but not limited to, reception and clerical support, and record management.
- Provide training, supervision, and support to all receptionists and ensure a smooth operation of the reception desk.
- Monitor and maintain office equipment as well as inventory and stationary supplies on a regular basis.
- Prepare monthly reports including but not limited to, records of volunteer services and status reports.
- Maintain the employee filing system of the Home; update and maintain records and files as required.
- Compile income summaries on an annual basis and prepare timesheets for each payroll period.
- Prepare employee badges while coordinating with the Administrator and other department heads to ensure that employment agreements and recruitment documents are issued to new employees.
- Attend and prepare minutes for Management meetings, general staff meetings, and other meetings as assigned on a regular basis.
- Assist in fire drills by assuming the role of a fire warden in case of an emergency.
- Other duties as assigned from time to time.

**Qualifications**:

- Post-Secondary education from a recognized Community College or University.
- Excellent interpersonal and communication skills.
- Genuine interest in caring for the elderly and the disabled.
- Ability to work independently and exercise initiative and judgment.
- Ability to work as a member of a multidisciplinary team to ensure the well-being of long-term care residents.
- Knowledge of the dietary needs of Chinese residents in the LTC facility.
- Proficiency in English and Chinese.

Disclaimer: Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the _Ontario Human Rights Code_ and the_ Accessibility for Ontarians with Disabilities Act_. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.

  • Receptionist/administrative Assistant

    5 hours ago

    Richmond Hill, Canada Skytek Office Solutions Full time

    As a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...

  • Administrative Assistant Officer

    1 week ago

    Richmond Hill, Canada Zemlar Offices Full time

    **OFFICE ADMINISTRATOR** Zemlar Offices is an all-in-one business workspace solution provider across the GTA since 2011. We provide customized furnished private office spaces, meeting rooms, co-working spaces, one day office, and virtual office services. **Major duties and Responsibilities** - Meet and greet clients and visitors in a courteous and friendly...

  • Receptionist/administrative Assistant

    1 week ago

    Richmond Hill, Canada Skytek Office Solutions Full time

    As a growing high end professional services firm, we are looking a warm and friendly team player who enjoys a challenge, thrives under pressure, and has a personality that brightens up a room. **Responsibilities**: Reception duties Receive, inform, guide visitors and clients Responsible for maintenance and upkeep of the front office, reception, and kitchen...

  • Office Administrator

    2 weeks ago

    Richmond Hill, Canada HOMELIFE FRONTIER REALTY INC., BROKERAGE Full time

    Job description Company Description HomeLife Frontier Realty Inc., Brokerage located in Richmond Hill/Thornhill, ON, is a company that committed to providing a superior real estate experience for our clients. Our core values center around professionalism, customer-centricity, agility, and unwavering dedication to our clients' interests. We pride ourselves...

  • Office Administrator

    4 hours ago

    Richmond Hill, Canada Russian School Of Mathematics Full time

    The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Richmond Hill, ON location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM...

  • Sales Assistant

    4 days ago

    Richmond Hill, Canada PD InternationalDemon Powersports Full time

    **Job Title** Sales Assistant & Office Administrator **Location**: Richmond Hill, Ontario L4B 2M9 **Job Type**: Permanent Full-time **Department**: Sales **Work Hours per Week**: 40 hours/week **Salary**: $40,000-$50,000 annually **About Us**: PD International is a Canadian-based company specializing in developing and manufacturing innovative...

  • Administration Officer

    6 days ago

    Richmond Hill, Canada Grill Gate Full time

    Education: Secondary (high) school graduation certificate - Experience: 2 years to less than 3 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Administrative Officer

    4 days ago

    Richmond Hill, Canada Milestime Inc Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office services such as accommodation, relocation,...

  • Administrative Officer

    2 days ago

    Richmond Hill, Canada Discovery Academy Full time

    Education: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...

  • Office Administrator

    4 days ago

    Richmond Hill, Canada Econoair Full time

    *Job Overview* *Duties* - Manage office supplies and equipment inventory - Coordinate and schedule appointments and meetings - Supervise administrative staff and delegate tasks as needed - Handle incoming and outgoing correspondence - Maintain electronic and paper filing systems - Assist in budgeting and financial record-keeping - Oversee vendor...